Safety Support Specialist

DIVISION: Safety & Security

CLOSING DATE: Until Filled

LOCATION: 4305 E 21st Ave, Tampa, FL 33605

SALARY: $19.08 - $22.11

POSITION PURPOSE:

Provides administrative and operational support to the Safety and Security Department while maintaining confidentiality and promoting safe work practices.

ESSENTIAL JOB FUNCTIONS:

• Provides operational and administrative support in matters related to agency safety, security, compliance, training, inspections, and emergency preparedness.
• Maintains accurate databases, logs, files, and tracking systems related to accidents, incidents, training, inspections, corrective actions, safety concerns, and other departmental activities.

• Assists with safety- and security-related investigations as directed by Safety and Security Manager.

• Processes and tracks accident, incident, injury, hazard, and other safety-related documentations; ensure required information is complete and properly routed for review and follow-up.
• Obtains and reviews video related events occurring on agency vehicles and/or facilities, as directed.
• Monitors and tracks corrective actions resulting from safety inspections, audits, accident investigations, hazard assessments, and other safety and security activities; follows up on outstanding items and provides status updates to department staff.
• Assists Safety and Security personnel with routine facility and operational safety inspections; documents observations, identifies potential hazards, and communicates findings for review and corrective action.
• Maintains the confidentiality and security of sensitive safety, security, personnel, accident, incident, and investigative information in accordance with agency policies and applicable laws and regulations.

MARGINAL FUNCTIONS:

• Performs other work-related duties and responsibilities as assigned in support of the Safety and Security Department.

REQUIREMENTS:

Education and Experience:

• High school diploma or General Education Development (GED) certificate required.

• Two (2) or more years of administrative, clerical, safety, security, video monitoring, or related experience required.

Machines, Tools, & Equipment Used:

• Ability to operate standard office equipment, including computers, copiers, scanners, multi-line telephone systems, and related software.
• Proficiency in data entry, word processing, spreadsheet applications, and other business software as required.

Licenses/Certifications:

• Valid Driver License required.

QUALIFICATIONS:

Knowledge, Skills and Abilities:

• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to work independently and determine an appropriate approach for completing assignments within established guidelines.
• Ability to perform work requiring specialized administrative, clerical, or operational knowledge, including gathering, organizing, formatting, and analyzing information and data.
• Ability to follow established operational procedures and exercise sound judgment within the scope of assigned responsibilities.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to organize and prioritize work, manage multiple assignments, and meet established deadlines.
• Ability to prepare, review, and edit clear, accurate, and concise reports and other written materials.
• Ability to work effectively under pressure and adapt to frequent interruptions.
• Ability to interact professionally and positively with employees. Customers, vendors, and members of the public with diverse personalities and abilities.
• Ability to maintain strict confidentiality and exercise discretion when handling sensitive information.
• Ability to perform basic calculations accurately.
• Ability to meet attendance and punctuality requirements.

Physical Demands/Work Environment:

• Must be available to work nights, weekends, and other non-traditional hours as required.
• Work is performed in office, street, community, shop, and operational environments.
• Ability to safely walk throughout an active operations campus and onboard fixed-route buses.
• Requires frequent sitting, standing, walking, oral and written communication, listening, and computer use.
• Requires the ability to bend, reach, stoop, and occasional lift and carry objects weighing up to 50 pounds.
• Requires the ability to communicate effectively and to perform the visual observations necessary to safely carry out assigned duties.
• May be exposed to moderately unpleasant working conditions, including dust, noise, temperature extremes, weather, petroleum products, and chemicals while visiting agency operating facilities.
• Employees are expected to follow all applicable policies, procedures, safety precautions, and regulations and use required protective clothing and equipment.

Qualifications:

It is the responsibility of all HART employees to provide a safe and secure environment for HART customers, contractors, visitors and fellow co-workers. HART employees are also responsible for:

• Adhering to stated policies and procedures relating to health and safety, security, and quality management.

• Recognizing and reporting all accidents and hazardous conditions.

• Assisting in the development of workplace safety procedures for their respective departments.

• Promoting workplace safety procedures within their department.

• Adhering to procedures relating to the proper use and care of equipment and materials for which the role has responsibility.

Note:  The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. The statements are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may perform other duties as assigned.

The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

EEO Compliance: HART is committed to equal employment opportunity for all persons, regardless of race, color, creed, national origin, sex, age, marital status, sexual orientation, gender identity or expression, disability, veteran status or other status protected by Federal or State law. 

ADA Compliance: Reasonable accommodations are available to persons with disabilities during the application process and/or interview process in accordance with the Americans with Disabilities Act.

Salary : $19 - $22