Director of Procurement & Contracts

Division: Finance

Closing Date: Until Filled

Location: 1201 7^th Avenue, Tampa, FL  33605

Salary Range: $112,937.16 – $138,983.30

POSITION PURPOSE:

Manages agency-wide procurement and contract administration activities for the purchase of capital equipment, assorted goods, and property management, office support, professional and construction services and inventory control management. Develops and implements procurement and contracting policies, procedures and programs, identifies and produces procurement and contracting efficiencies, promotes competition among vendors, meets customer needs in terms of cost, quality and timeliness and promotes positive customer and vendor relations. Manages the Agency’s Disadvantaged Business Enterprise program.

ESSENTIAL JOB FUNCTIONS:

• Develop procurement and contracting plans, programs and strategies based on agency goals/objectives and strategic plans. Establishes, communicates and manages work programs to meet goals, objectives and plans.
• Provides advice to personnel on procurement and contracting issues and assists in the development of sound procurement and contracting policies/procedures in support of the agency and department staff that are consistent with Board of Directors, local, state and federal procurement and contracting rules, regulations, guidelines and best practices. 
• Manages centralized procurement activities, including purchasing cards, third party ordering systems, requests for quotes and competitive bids/proposals for a wide variety of equipment, goods and property management, home office support, professional and construction services. Employs sound source selection methods and develops standard solicitation and contract provisions and clauses, templates and forms that promote internal efficiencies, meet best practice standards and encourage vendor competition.  Conducts complex contract negotiations.
• Manages the DBE (Disadvantaged Business Enterprises) program, reporting to the CFO; establishes goals, reviews the contracts of the agency to see if contractors are qualified, and supports outside agency efforts to enlist new vendors and verify that they qualify for the DBE program.
• Develops of and executes a contract administration program that effectively monitors and manages contractor performance against stated contractual requirements, minimizes contract changes and disputes, produces high quality service delivery, results in timely receipt of work products and ensures the agency and its contractor partners receive what they have bargained for.
• Develops and delivers training in procurement and contracting policies/procedures to agency staff, project managers and the vendor community at large. 
• Develops strong vendor relationships and promotes fairness and equity in the agency’s procurement and contracting practices.
• Promotes contracting opportunities for DBEs, both as prime and subcontractors. Also actively promotes the contracting opportunities for Small Business Enterprises (SBEs).
• Develops and manages the departmental budget.

MARGINAL FUNCTIONS:

• Performs other work-related duties as assigned.

REQUIREMENTS:

Education and Experience:

• Bachelor’s degree in Business or Public Administration or closely related field.
• 9 years of experience in public procurement and contract management, or a closely related field, in a mass transit or closely related public sector environment.
• A minimum of five (5) years of progressive experience at a management level supervising multiple areas of staff

Machines, Tools, & Equipment Used:

• Ability to operate small office equipment, including copy machines or multi-line telephone systems, as well as a computer for both data entry, word processing, and/or accounting purposes.

Licenses/Certifications:

• Must be able to obtain a valid State of Florida Driver’s License within 10 days of hire.

QUALIFICATIONS:

Knowledge, Skills and Abilities:

• Comprehensive understanding of Federal, State, and Local procurement and contracting regulations, with emphasis on public sector and mass transit environments
• Proficiency in public purchasing and disposal procedures, including compliance with audit and transparency requirements
• Familiarity with ERP systems, e-procurement platforms, and standard office technologies
• Strong knowledge of general management and supervisory principles and practices
• Demonstrated success in meeting departmental performance goals and budget targets
• Skilled in vendor relationship management, negotiation, and conflict resolution
• Experienced in supervising, coaching, and developing staff to achieve excellence
• Strong change management and stakeholder engagement abilities
• Ability to establish and execute departmental goals and objectives
• Excellent verbal, written, and interpersonal communication skills
• Strong analytical and problem-solving skills with ability to manage multiple priorities
• Effective training and presentation skills
• Ability to conduct public meetings (bid openings, pre-bid, pre-proposal) with professionalism
• Capacity to perform work involving advanced technical, scientific, legal, or mathematical concepts
• Highly organized with ability to prioritize work and meet deadlines under stress or interruption
• Flexible, effective team leader and collaborative team player
• Commitment to confidentiality, safety, and security procedures
• Reliable attendance and punctuality record
• Detail-oriented; accurately retain and apply information to support effective decisions.

Physical Demands/Work Environment: 

• Work is performed in a standard office environment, outdoor environment, street environment, construction site, the community, warehouse environment or shop environment.
• Subject to standing, walking, bending, reaching, stooping, and lifting of objects up to 10 pounds.
• May be exposed to extreme heat, moving mechanical parts, fumes or airborne particles, toxic or caustic chemicals, substances or waste or loud noise and is frequently exposed to individuals who are rude or irate and individuals with known violent backgrounds.

Qualifications:

It is the responsibility of all HART employees to provide a safe and secure environment for HART customers, contractors, visitors and fellow co-workers. HART employees are also responsible for:

• Adhering to stated policies and procedures relating to health and safety, security, and quality management.
• Recognizing and reporting all accidents and hazardous conditions.
• Assisting in the development of workplace safety procdures for their respective departments.
• Promoting workplace safety procedures within their department.
• Adhering to procedures relating to the proper use and care of equipment and materials for which the role has responsibility.

Note: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. The statements are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may perform other duties as assigned.

The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

EEO Compliance: HART is committed to equal employment opportunity for all persons, regardless of race, color, creed, national origin, sex, age, marital status, sexual orientation, gender identity or expression, disability, veteran status or other status protected by Federal or State law.

ADA Compliance: Reasonable accommodations are available to persons with disabilities during the application process and/or interview process in accordance with the Americans with Disabilities Act.