What are the responsibilities and job description for the Secretary 3 position at Hillsborough County Public Schools?
Summary:
The Secretary 3, for our ESE Sensory Programs located at McLane.
Come work with a fun, organized team that supports students with diverse needs. The Sensory Programs and Related Services office is located at McLane Middle School in Brandon. Please contact Sarah Murphy-Ellis at 813-837-7840 if you have any questions.
DISTRICT EXPECTATIONS: All district employees must:
- Demonstrate regular and predictable attendance. Physical presence is expected as part of a reliable and predictable pattern of attendance.
- Support the district’s vision, mission, goals, and Strategic Plan.
- Engage in civility, respect, and professionalism.
- Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions.
- Inputs data processing entries, correspondence, articles, reports, manuals, forms, and minutes on general or technical subjects.
- Serves as secretary at the larger unit or section level.
- Composes moderately complex correspondence for supervisor's signature and determines necessity for dispatching other written information.
- Opens and distributes mail; assembles material for use by supervisor. Prepares bulk mailings.
- Answers inquiries requiring interpretation of organization policy and procedures.
- Supervises a small number of employees.
- Prepares payroll, travel reports, etc. for department as directed.
- Performs light accounting functions and maintains budget records.
- Coordinates preparations for workshops, meetings, seminars.
- Codes, classifies, posts, and consolidates information for involved reports; checks for required forms and number of copies.
- Operates various general office machines, such as adding machines, copy machines, calculators, word processors, collators, decollators, call directories, or other telephone-related devices.
- Maintains complete filing systems and records as required
- Performs basic computer skills, such as keyboarding, spreadsheets, and presentation software.
- Performs any other duties as assigned.
Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the district.
Other information:
Cooperation: Establishes and maintains effective relations. Exhibits tact and consideration. Displays positive outlook and pleasant manner. Offers assistance and support to co-workers. Works cooperatively in group situations. Works actively to resolve conflicts.
Customer Service: Displays courtesy and sensitivity. Manages difficult or challenging customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service.
Job Knowledge: Competent in required job skills and knowledge. Exhibits ability to learn and apply new skills. Keeps abreast of current developments. Requires minimal supervision. Displays understanding of how job relates to others. Uses resources effectively.
Quality: Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Applies feedback to improve performance. Monitors own work to ensure quality.
Use of Technology: Demonstrates required skills. Adapts to new technologies. Troubleshoots technological problems. Uses technology to increase productivity. Keeps technical skills up to date.
NOTE: School Board Policy ensures equal opportunity for all in its personnel policies and practices and does not discriminate on the basis of race, color, gender, religion, national origin, marital status, sexual orientation, gender preference, political beliefs, social/family background, disability or age.
The district accords preference in selection, retention, and promotion procedures to certain veterans and spouses of veterans who are Florida residents.
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All job postings close at 7:00 p.m. on the posted Closing Date. Applications must be submitted before this deadline.
Please carefully read all emails received to determine the status of your application submission.
Not Currently an Employee of our district?
- If you are seeking employment with Hillsborough County Public Schools.
Are you a current employee of Hillsborough County Public Schools?
- Eligible employees can find and apply for positions on the new employee experience on the Infor System (GHR Employee Space).
All current employees seeking transfer or promotion must apply through the Opportunities Link in Infor.
Employees who wish to transfer to a different position or location must satisfy the minimum requirements of the desired position.
Please review the skills/competencies listed on your employee profile to determine your eligibility.
Please review the job description for each job BEFORE applying. Each job description contains the required qualifications needed for the position.
Job description search: https://www2.sdhc.k12.fl.us/jobdescrs
If you need to update your skills/competencies, please contact Application Services at 813-840-7181.
You must ensure that you have the proper skills/competencies added to your employee profile PRIOR TO, OR SHORTLY AFTER, applying for any opening.
(Skill/competency updates are not necessary for employees seeking a lateral transfer [same job at a different location])
Salary Schedules
Our district salary schedules are available at: https://www.hillsboroughschools.org/page/welcome-to-hcps-employment
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HCPS Hiring Guidelines for Applicants with Criminal Disclosures
Click HERE to view information regarding Background Screening Clearinghouse Education and Awareness (AHCA)
Benefits:
Health Insurance, Retirement Plan, Pension PlanSalary : $31,951 - $43,941