Temporary Project Manager – Intranet Design and Build

POSITION SUMMARY

The Project Manager-Intranet supports Hillsboro Medical Center’s business needs by auditing the current intranet structure, creating a project plan, and engaging key stakeholders to construct a limited updated intranet hosted on HMC’s SharePoint. The site should be scalable to serve HMC’s needs into the future. Contributes to a positive work environment that promotes HMC values.

Job Duties & Responsibilities

Assess and audit existing intranet. Representative duties and responsibilities include, but are not limited to:

• Review the current Tualipedia intranet structure, content, pages, and resources to develop a comprehensive understanding of the existing environment and how employees use it. Engage staff and stakeholders to identify key information needs, usage drivers, and opportunities for improvement.
  
  

Develop new intranet strategy and structure. Representative duties and responsibilities include, but are not limited to:

• Partner with the Director of Marketing, Communications and Brand to develop a minimally viable intranet (MVI) framework, including proposed site architecture, content priorities, navigation, and key sections. Present recommendations and obtain approval for the proposed structure and priorities.
  
  

Engage and coordinate with department stakeholders. Representative duties and responsibilities include, but are not limited to:

• Collaborate with subject matter experts and department stakeholders for each identified intranet section to determine content migration needs, identify gaps, and define additional content and resources needed to support the expanded capabilities of the new intranet.
  
  

Build and launch the new intranet. Representative duties and responsibilities include, but are not limited to:

• Develop approved sections of the new SharePoint intranet and coordinate with subject matter experts to migrate, organize, and update content from Tualipedia. Establish redirects from legacy intranet pages to appropriate locations within the new site to support a seamless transition.
• Train designated site managers and department content owners on maintaining and updating their respective SharePoint pages. Provide guidance and support to ensure content remains accurate, current, accessible, and aligned with established intranet standards.
  
  

Monitor, analyze, and optimize. Representative duties and responsibilities include, but are not limited to:

• Evaluate and document site usage and user behavior to identify opportunities for improvement. Identify and resolve barriers or "pinch points" that make information difficult to locate, and monitor the site's search functionality to ensure employees can efficiently find relevant information.
• Use stakeholder feedback, site analytics, and user behavior to recommend and implement improvements to the intranet's content, structure, navigation, and search capabilities.
  
  

Performs other related duties and special projects, as assigned.

JOB SPECIFICATIONS

Education & Experience

Required:

• BA/BS in marketing, communications, or related field
• Five (5) years of marketing and/or communications experience
  
  

Preferred:

• Prior healthcare marketing communications experience preferred
  
  

Licenses & Certifications

Required:

• Current Oregon driver’s license.
• No more than:
• One (1) accident and two (2) moving violations or
• Two (2) accidents and one (1) violation or
• No accidents and three (3) violations on or off the job within the past 36 month period.
• No conviction for driving under the influence of intoxicants (DUII), suspension, auto felony conviction or other serious violations within the past 36 months.
  

Preferred:

• N/A
  
  

Knowledge Of:

Required Knowledge, Skills, and Abilities

• A wide range of software and tools, specifically in the Microsoft Suite.
• Proficiency with website content management systems.
• Branding and content strategy.
  
  

Skill In:

• Effective verbal and written communication, active listening and interpersonal skills.
• Time management, prioritization, attention to detail, and multitasking.
• Writing and editing content.
• Understanding the role in the context of HMC’s vision and mission; interprets HMC’s healthcare services in the context of staff, patients, and the community at large effectively and persuasively; makes mature content writing and editorial decisions within that larger framework and narrative.
  
  

Ability To:

• Maintain a professional appearance and demeanor.
• Work independently with minimal supervision.
• Collaborate effectively with subject matter experts and healthcare team members.
• Adjust to changing priorities and work demands.
• Prioritize tasks to provide nimble and agile responses to meet timelines for deliverables.
• Efficiently function with frequent interruptions, handle simultaneous responsibilities, and work within time constraints.
• Demonstrate self-motivation and the ability to anticipate problems and follow through to complete tasks successfully.
  
  

PREFERRED Knowledge, Skills And Abilities:

• Bilingual English-Spanish skills preferred.
  
  

Additional Posting Information

Hillsboro Medical Center believes in providing equal employment opportunities for all qualified individuals. Recruitment, hiring, promotions, transfers, working conditions, training, and compensation will be based on qualifications without regard to race, color, sex, sexual orientation, gender identity, religion, age, creed, national origin, marital status, family relationship, veteran status, genetic information, physical or mental disability, or any other status or characteristic protected by applicable law. We further commit ourselves to continuing the practical application of this policy in our daily business conduct.