What are the responsibilities and job description for the Administrative Coordinator position at Hillcrest Memorial Gardens, Inc.?
Hillcrest Memorial Gardens is seeking a compassionate, professional, and detail-oriented individual to join our team. This position offers the opportunity to support families during meaningful moments while working in a calm, respectful, and supportive environment.
The ideal candidate is warm, organized, and able to manage administrative tasks with accuracy and care.
Key Responsibilities
Family Support & Reception
· Welcome families upon arrival and escort them to arrangement rooms.
· Answer incoming calls and provide professional assistance or direction as needed.
Administrative & Records Management
· Enter cemetery contracts and payments for multiple cemetery locations.
· Verify accuracy of all contract amounts and agreement details.
· Process and record payments, scan required documents, and maintain electronic files in HMIS.
· Maintain and update the contract log.
Cemetery Marker & Burial Coordination
· Order memorial markers and maintain the marker log.
· Verify markers upon delivery and notify counselors when they are ready for placement.
· Update burial records and burial logs in HMIS.
Documentation & Reporting
· Prepare new deeds, update deed logs, and provide finished deeds to counselors for mailing.
· Complete monthly and yearly Perpetual Care reports for each cemetery location.
· Prepare and make bank deposits.
Qualifications
· Strong attention to detail and accuracy.
· Professional, compassionate communication skills.
· Proficiency with computers; willingness to learn new systems.
· Dependable, organized, and able to handle sensitive situations with empathy and discretion.
Why Work With Us
At Hillcrest Memorial Gardens, you’ll be part of a team dedicated to supporting families with dignity and compassion. Your work makes a difference — every day.
Job Type: Full-time
Pay: From $15.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $15