Medical Records Assistant

Location: Hillcrest Health & Rehab - Bellevue, NE 68005

Employment Type: Full-time

Pay: $17.00-$20.83 per hour

Hillcrest Mission: We inspire people to live their best lives.

Position Summary

The Medical Records Assistant plays a vital role in supporting the day-to-day clerical and operational needs of our neighborhood nursing teams. This position assists with routine tasks, project support, and essential administrative operations to ensure smooth coordination across the clinical team and the Director of Clinical Services.

Key Responsibilities

Primary Responsibilities

• Track, order, and stock supplies for the supply room and neighborhood supply rooms; maintain PAR levels, rotate stock, and check for expired items.
• Manage office supplies and ensure office equipment is operational for the clinical team.
• Verify invoice accuracy and resolve discrepancies with vendors; process invoices and update spend-down reports.
• Maintain medical records, including scanning and uploading required documentation such as H&Ps and hospital discharge summaries.
• Process DME recommendation forms and coordinate with vendors and families to ensure equipment availability at patient transitions.
• Process requests for patient medical record information as directed.
• Validate ancillary invoices each month.
  
  

Additional Responsibilities

• Review patient records, medications, and supplies in preparation for triple check.
• Ensure Medicare physician re-certifications are completed accurately and promptly.
• Open Medicare and payer calendars, including hospital stays and diagnoses.
• Reconcile daily census and communicate changes to all ancillary vendors.
  
  

Qualifications

Education

• High school diploma or equivalent required.
  
  

Experience

• 2 years of post-acute and/or long-term care experience preferred.
• Experience with billing and coding preferred.
• Supply management experience preferred.
• Scheduling and/or payroll experience preferred.
  
  

Why Join Hillcrest?

• Make a meaningful impact by supporting quality care for aging adults.
• Work in a collaborative and mission-driven environment.
• Opportunities for professional development and growth.
  
  

How To Apply

Please submit your application via Indeed or hillcrestcareers.com!