What are the responsibilities and job description for the Payroll Coordinator position at Highland Ventures?
Payroll Coordinator
Classification: Exempt
Reports to: Director of Human Resources
Location: Brentwood, TN
Date: July 2026
JOB DESCRIPTION
About Highland Ventures
Highland Ventures is a national venture management company focused on strategically developing and operating businesses centered around its real estate portfolio. A family-owned business, Highland Ventures operates in the real estate, foodservice, and healthcare industries, while also evaluating other industries for investment. Our current businesses include:
- Hoogland Restaurant Group: The largest franchisee of Marco's Pizza with 130 locations.
- Legacy Commercial Property: Own and manage over 800 commercial properties.
- Highland Pure Water & Ice: 24/7 kiosks with over 90 locations in 10 states.
- Intune Physical Therapy: A physical therapy brand with 19 locations and growing rapidly.
Role Summary
The Payroll Coordinator will serve as a key member of the HR team to assist with managing day-to-day activities that support payroll and other human resources processes and documentation in order to ensure we provide a great employee experience. The individual will be a subject matter expert to support these processes and procedures.
Essential Functions
- Assist in the preparation and processing of payroll for hourly, salaried, and temporary employees; including reviewing and importing hours from the time and attendance system, PTO, entering tax information, administering regulatory requirements, and other adjustments to pay as necessary. Ability to process payroll independently as needed.
- Maintain payroll best practices to improve efficiency and consult with the Director of Human Resources to improve payroll and HRIS processes.
- Investigate and correct wage/hour errors and discrepancies as needed.
- Maintain updated and accurate employee records in payroll/HRIS systems.
- Produces scheduled and ad-hoc reports pertaining to payroll and human resources requirements.
- Maintains complete electronic employee personnel files, records and other documentation for employees.
- Ensure a great employee experience and support to all our employees.
- Additional human resources support as needed
Competencies
- Strong Knowledge of all aspects of payroll processes and systems
- Excellent communication skills - both verbal & written
- Thoroughness and attention to detail with ability to multitask
- Ethical conduct
- Works well both as a team and independently
- Flexibility and willingness to learn
- Technologically savvy
- Customer service attitude
Work environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, etc.
Position type and expected hours of work
This is a full-time position in our Brentwood, TN office. We are in the office 5 days per week.
Required education and experience
- Bachelor’s degree, preferred
- 3 years of experience in human resources, payroll experience required
- Ability to read and write English, follow verbal instructions and use simple math.
- Strong knowledge of Microsoft Office including strong excel and reporting skills
- Familiarity with software programs used in this job preferred (i.e. ADP or other payroll systems)
Other duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.