What are the responsibilities and job description for the Secretary to the Principal position at HIGHLAND HILLS MIDDLE SCHOOL?
TITLE: Secretary to the Principal
CLASSIFICATION: Operation Support Staff -Level 5
PAY GRADE 13: $19.34 to $20.44 hourly (based upon education/experience)
LENGTH: 8 hours daily/210 days yearly
REPORTS TO: Building Principal
Fully benefitted to include: medical, dental, vision, life insurances; sick and personal days as well as state retirement (PERF).
QUALIFICATIONS
- High School Diploma
- Experience of (3) or more years in administrative, accounting/bookkeeping or secretarial position in a similar sized school district or equivalent setting required
- Such alternatives to the above as the Administration may find appropriate and acceptable
- MUST be able to type and handle various types of correspondence, paperwork, and reports
- MUST be proficient in the use of word processing and database applications with advanced excel skills
PERFORMANCE RESPONSIBILITIES
- Performs secretarial duties for building principal including maintaining and organizing filing systems.
- Places and receives telephone calls, manages recorded and written messages.
- Meets and interacts daily with staff, students, parents and general public on school related/student matters.
- Maintains accurate and complete permanent record files for current/withdrawn students and graduates.
- Maintains statistical data for local, State, and Federal reporting.
- Coordinates and assists with enrollments/withdrawals, report cards, school pictures, substitute teaching coverage, facility use forms, transportation, and payroll reports.
- Maintains the payroll record keeping for certified and classified employees at HHMS.
- Assists counselors with transcript verifications and maintains graduate lists.
- Coordinates Master Calendar, events, and facilities use.
- Coordinates and assists with beginning, yearend, and award recognition activities.
- Other duties as may be assigned by the Principal and Administration.
SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities.
PHYSICAL REQUIREMENTS: While performing the duties of this job, the employee is frequently required to sit and reach with hands and arms. The employee is occasionally required to stand, walk, stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 40 pounds.
The employee shall remain free of any alcohol or nonprescribed controlled substance abuse in the workplace throughout his/her employment in the Corporation.
Salary : $19 - $20