Business and Program Manager

Business and Program Manager

The Business and Program Manager will provide complex administrative support and program administration for the operations of the Highland Community College Foundation. Working closely with the executive director and CFO, they will be responsible for overseeing the CRM and Scholarship Management systems, guide systems processes in the office, and ensure detailed donor stewardship and gift processing work is accurately implemented. This position plays a vital role in the administration of the scholarship process providing opportunities and support for students and maintaining donors’ confidence.

This position is an integral part of the Foundation’s development work and seek a highly collaborative individual to work with an evolving team and visionary campus partners. Highland Community College, serving NW Illinois, has more than 16,000 alumni. Development efforts strive to involve alumni and community leaders in the Mission of the College, resulting in their increased engagement and philanthropic support.

The HCC Foundation is the first community college foundation founded in the state of Illinois (1962).

Essential Functions:

• Provides administrative support such as preparing correspondence and other written documents, receives phone calls and routes messages; schedules and prepares for meetings, processes mail, schedules appointments and maintains calendar.
• Gathers and enters information into the computer for reports and other documents, maintains records, files, and maintains fund raising data base (Raiser’s Edge/Blackbaud experience preferred).
• Provides oversight and implementation of the Annual Fund.
• Coordinate and executes social media and email marketing for Foundation events and updates to alumni, donors, friends, and corporate partners.
• Maintains budget and provides inputs for Foundation events.
• Prepare cash receipts forms and bank deposits; records contributions on fund raising software. Receipt and acknowledge contributions within 48 hours.
• Maintain Scholarship Management System updates and implementation of scholarship program.
• Assist with the preparation and organization of all Foundation events and activities.
• Orders and maintains an inventory of office supplies and submits and receives orders and invoices.
• Assigns tasks and oversees activities of student workers.
• Attend Foundation meetings and events, take minutes and distribute appropriately, and serve our Board members and committees.
• Performs other duties as assigned.

Knowledge and Skills Required

• Knowledge of non-profit and philanthropy operations
• Knowledge of principles and practices of office administration.
• Knowledge of office equipment and computer hardware and software applications.
• Knowledge of report preparation and formatting.
• Knowledge of customer service techniques.
• Skill in operating office equipment and computer hardware and software applications.
• Skill in maintaining confidential information.
• Skill with Microsoft products
• Skill with Raiser’s Edge/Blackbaud fundraising software (desirable).
• Skill in composing memos, letters, reports and other documents.
• Skill in establishing and maintaining effective relationships with co-workers and others.

Experience and Qualifications

• Associate’s degree required
• Bachelor’s Degree preferred (Business/Accounting focus recommended) OR an equivalent combination of education and experience that provide the required knowledge and skills
• Must be able to work evening and weekend events on rare occasions.

Salary & Benefits:

Salary range: $42,224 - $63,357 annually

Comprehensive benefits package. Details available at www.highland.edu/employment.

How to Apply:

Interested applicants should apply online at www.highland.edu/employment. Applications are not complete until the following materials are submitted:

• Online application
• Cover letter
• Resume
• Unofficial transcripts
• Contact information for three professional references

For alternative application methods or questions, contact Human Resources at 815-599-3426. Applications will be accepted until the position is filled.

Equal Opportunity Employer:

Highland Community College is an Equal Opportunity Employer. Applications from veterans, minorities, individuals with disabilities, and other diverse groups are strongly encouraged.

Salary : $42,224 - $63,357