Administrative Assistant-HS Registrar

POSITION TITLE:  Administrative Assistant – HS Registrar

REPORTS TO:  Principal

TERMS OF EMPLOYMENT: 220-day contract with benefits according to Siloam Springs School Board policies

LOCATION:  Siloam Springs High School

QUALIFICATIONS:

• High school diploma
• Experience working in a professional office setting
• Strong computer skills, with proficiency in Microsoft Office (Word, Excel, and Outlook) and Google
• Able to operate personal computers, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill
• Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time
• Self-starter; able to work independently; organized
• Effective verbal and written communication skills
• Strong telephone and interpersonal communication skills
• Experience with eSchool, eFinance, and YellowFolder is desired
• Knowledge, understanding of and patience interacting with students, parents and community members
• Ability to work as a contributing and flexible team member
• Bilingual preferred

ESSENTIAL JOB FUNCTIONS:

• Inputting and generating of data/information for recordkeeping in multiple software systems
• Enrolling/withdrawing students
• Contacting parents for appointments; meeting with parents/students for enrollment
• Sending for records; maintaining electronic files
• Double checking data for accuracy and entering new data
• Managing McKinney Vento, shot records, agriculture forms
• Sending transfer grades to teachers
• Making folders and test cards for new students to the district
• Answering phones, receiving messages, and responding to inquiries by staff, parents, or patrons of the district
• Preparing reports, compiling data, and distributing information to parties both inside and outside the district
• Preparing correspondences and communications for families, staff, and students

OTHER JOB FUNCTIONS:

• Maintaining confidentiality
• Attending meetings and training as directed
• Presenting and communicating in a professional manner
• Working additional hours or overtime as directed
• Other duties as assigned by the supervisor