Title Clerk/Administrative Assistant

Automotive Title Clerk & Administrative Assistant

Job Type: Full-TimeDepartment: Dealership OperationsIndustry: Automotive / Used Car Dealership

Job Overview

We are looking for a reliable, organized, and detail-oriented Automotive Title Clerk & Administrative Assistant to join our dealership team. This position is responsible for processing vehicle title and registration paperwork, completing post-sale documentation, maintaining accurate records, and providing general administrative support to ensure the dealership operates efficiently.

The ideal candidate is proactive, dependable, comfortable handling multiple tasks, and able to stay organized in a fast-paced dealership environment. Automotive dealership experience is preferred but not required for the right candidate.

Key Responsibilities

Title & Vehicle Documentation

• Prepare and submit applications for new and transferred vehicle titles.
• Process title and registration paperwork following vehicle sales.
• Ensure all title documents, bills of sale, odometer disclosures, and related forms are completed accurately.
• Review deal files for missing signatures, documents, or required information.
• Track title applications and follow up on outstanding or delayed titles.
• Communicate with the Secretary of State, DMV, lienholders, customers, and other relevant parties as needed.
• Maintain organized records of vehicle purchases, sales, titles, and supporting documentation.
• Assist with out-of-state title and registration paperwork when applicable.
• Help resolve title-related issues and discrepancies in a timely manner.

Administrative Responsibilities

• Perform general office and administrative duties to support daily dealership operations.
• Organize, scan, file, and maintain physical and electronic records.
• Enter and update information in dealership management systems, spreadsheets, and other software.
• Answer phone calls, respond to emails, and direct inquiries appropriately.
• Assist with preparing, reviewing, and organizing vehicle deal jackets and sales paperwork.
• Maintain accurate records of vehicle inventory, purchases, sales, and other business transactions.
• Assist management and other team members with special projects and daily operational needs.
• Order and maintain office supplies and keep office records organized.
• Handle confidential customer and business information professionally.
• Perform additional administrative duties as assigned.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent time-management skills and the ability to prioritize multiple tasks.
• Basic computer proficiency, including email, spreadsheets, data entry, and document management.
• Strong written and verbal communication skills.
• Ability to work independently and as part of a team.
• Dependable, professional, and willing to take initiative.
• Ability to identify errors, follow up on outstanding paperwork, and meet deadlines.
• Previous automotive dealership, title clerk, DMV, or administrative experience is a plus.

What We Offer

• Competitive pay based on experience.
• Opportunity to grow with an established automotive business.
• Supportive team environment.
• Opportunities to learn additional dealership operations and develop new skills.

How to Apply

If you are organized, dependable, detail-oriented, and ready to contribute to a growing dealership, we encourage you to apply. We are looking for someone who takes pride in their work and helps keep our daily operations running smoothly.

Pay: From $20.00 per hour

Expected hours: 40.0 – 50.0 per week

Benefits:

• Paid time off

Work Location: In person

Salary : $20