Administrative Assistant

Administrative Assistant

Program & Location: Plymouth Outpatient Program
Education: High School Diploma or Equivalent
Pay Range: $21-26/hr depending on experience & education
Status: Part Time or Full Time available
Schedule: Monday to Friday, flexible shifts!

Benefits

• • Medical Insurance   
  • Dental Insurance   
  • Vision Insurance   
  • Long & short term disability  
  • Discounted auto/home and renters insurance  
  • 403b - Retirement  
  • FSA & DCA 
  • PFML 
  • Employee Assistance Program  
  • Bonuses & Referral  
  • Eligibility for free classes to become a Licensed Counselor or Recovery Coach  
  • Education days to use towards CEU's  
  • Free meals at select programs and when available  
  • Unmatched Leave Time (FT employees can earn up to 3 weeks in first year) 

About Us 

High Point & Affiliated Organizations is a health and human service agency whose mission is to treat and prevent substance use disorders and mental illness. High Point has programs located throughout Southeastern Massachusetts offering a full continuum of care for substance use and mental health treatment, including inpatient, outpatient, residential, and community-based services. Programs and services also assist survivors of abuse, violence, and families experiencing homelessness. High Point believes that everyone has inherent goodness, worth, and dignity. Our goal is to help individuals and families achieve personal change and improve their quality of life.

Outpatient substance use disorder and mental health services are located across Southeastern Massachusetts in Brockton, New Bedford, Plymouth, and Taunton. These services are available during the day, as well as evenings. We offer individual, group, family services, and medication management to address diverse clinical needs. An interdisciplinary team of professionals includes licensed social workers, clinicians, psychiatrists, and psychologists.

Administrative Assistant Requirements

• Knowledge of basic computer skills and software including the ability to use and train on HPAO’s Electronic Health Record (EHR)

• Experience in office/secretarial environment

• Ability to multi-task

• Must type at least 45 words per minute

• Detail oriented

• Ability to meet the public

• Must present as professional and courteous at all times, both internally and externally

• Certification in the HPAO approved de-escalation program

• Possess a good telephone manner

• TB screening

• Compliance with Federal Regulations, 42 CFR Part 2, Confidentiality of Alcohol and Drug Abuse Patients and HIPAA Regulation

• Present as courteous and professional 

Administrative Assistant Duties & Responsibilities

• Collects and enters data needed for various reports

• Meet and greet all visitors and assist with their requests. When necessary, provide basic public relations with clear and adequate information

• Maintain accurate visitor log and signed confidentiality visitor letters

• Receive, screen, and direct all incoming switchboard telephone calls to the facility. Take messages when staff member is not available to receive call. Transfer the switchboard at the end of shift, to appropriate department

• Receive all deliveries (other than dietary and housekeeping items) and distributes accordingly and able follow drop-off policy procedures

• Maintain reception area – replenish of community handouts, neat appearance of area, proper working order of all office machines and reporting of any repairs to appropriate service company, provide assistance to employees needing assistance with proper machine use, secure all doors and windows of area at the end of shift

• Sort, date-stamp and distribute all in-coming mail, to include patient mail

• Sort, weigh and stamp all out-going mail (to include UPS and overnight packages). At end of day, responsible to arrange delivery to post-office any pre-stamped mail

• Arrange postal machine postage and repairs

• Tracking and up-dating of mail service changes, as needed

• Assist practitioners in preparation for patient drug screens

• Maintain accurate office supply system – to include ordering and receipt of all office supplies. Verification of accurate delivery and return of any supplies, as needed. Comparison from one supplier to the next for best pricing available

• Perform basic secretarial functions as assigned by Supervisor

• Attend mandatory training/meetings

• Ability to respond to TTY and in-house “Codes”

• Always utilizes universal precautions

• Demonstrates behaviors that recognize the rights of patients as defined by the patient rights

• Collects and enters data needed for all new client intakes

• Other duties as assigned by the Office Manager/Program Director to insure safe and appropriate operation of the facility.

Salary : $21 - $26