What are the responsibilities and job description for the Administrative Support Specialist position at High Country Community Health?
General Summary: A nonexempt, office position responsible for:
Primarily providing secretarial assistance to the chief operations officer
Support for the executive management staff
Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
Prepare internal and external corporate documents for team members and industry partners
Schedule meetings and appointments and manage travel and meeting itineraries
Arrange HCCH events to take place inside or outside of the work place such as Strategic planning events, fund-raising events, staff appreciation events, etc.
Monthly Board meeting meal planning
Maintain an organized filing system of paper and electronic documents
Uphold a strict level of confidentiality and professionalism that demonstrates character, integrity and loyalty
Develop and sustain a level of professionalism among staff and clientele
Duties and Responsibilities
Education: Business Degree, Bachelors preferred
Experience: Previous experience required in an administrative support capacity.
Performance Requirements
Knowledge
Skills
HCCH provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HCCH complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
HCCH conducts background checks on all final candidates. Employment is contingent upon a clear background check or approval of the CEO
Primarily providing secretarial assistance to the chief operations officer
Support for the executive management staff
Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
Prepare internal and external corporate documents for team members and industry partners
Schedule meetings and appointments and manage travel and meeting itineraries
Arrange HCCH events to take place inside or outside of the work place such as Strategic planning events, fund-raising events, staff appreciation events, etc.
Monthly Board meeting meal planning
Maintain an organized filing system of paper and electronic documents
Uphold a strict level of confidentiality and professionalism that demonstrates character, integrity and loyalty
Develop and sustain a level of professionalism among staff and clientele
Duties and Responsibilities
- Performs secretarial duties for executive management staff, including typing routine and confidential correspondence, drafts, reports, contracts, and memos; scheduling appointments for the chief executive officer; maintaining files of organization; typing and correspondence.
- Attends the monthly QI meeting and keeps minutes.
- Maintains current policies and procedures manuals as revisions are made.
- Handles a variety of matters involving contact with various staff, committees, government agencies, and the public.
- Composes correspondence as assigned and disseminates to appropriate individuals.
- Helps to maintain the integrity of organizational documents, contracts, policies, and other documents by monitoring the effective dates and maintaining these.
- Provide reporting for employees under the National Health Service Corps.
- Solicitation license annual renewal application
- Getting mail from Post Office and Watauga medical office and deliver to
- Coordination and ordering of business and appointment cards
- Other duties as assigned
Education: Business Degree, Bachelors preferred
Experience: Previous experience required in an administrative support capacity.
Performance Requirements
Knowledge
- Knowledge of organization policies, procedures, systems.
- Knowledge/proficient in customer service skills, both in person and over the
Skills
- Skill in written and verbal communication.
- Skill in Word processing/Excel Spreadsheet.
- Skill in dictation, or transcription to take meeting minutes.
- Event planning
- Ability to edit and review documents for typographical errors, omissions, or lack of clarity.
- Ability to manage multiple and changing projects rapidly and effective
- Ability to establish and maintain effective working relationships with other employees and the public.
- Ability to work under pressure, communicate and present information.
- Ability to read, interpret, and apply organizational policies and procedures.
- Ability to identify problems, recommend solutions, organize and analyze information.
- Ability to establish priorities and coordinate work activities.
HCCH provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HCCH complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
HCCH conducts background checks on all final candidates. Employment is contingent upon a clear background check or approval of the CEO