What are the responsibilities and job description for the Administrative Support Specialist position at High Country Community Health?
Description
Immediate Supervisor Title: COO
General Summary: A nonexempt, office position responsible for:
Education: Business Degree, Bachelor's preferred
Experience: Previous experience required in an administrative support capacity.
Performance Requirements
Knowledge
Skills
Immediate Supervisor Title: COO
General Summary: A nonexempt, office position responsible for:
- Primarily providing secretarial assistance to the chief operations officer
- Support for the executive management staff
- Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
- Prepare internal and external corporate documents for team members and industry partners
- Schedule meetings and appointments and manage travel and meeting itineraries
- Arrange HCCH events to take place inside or outside of the work place such as Strategic planning events, fund-raising events, staff appreciation events, etc.
- Monthly Board meeting meal planning
- Maintain an organized filing system of paper and electronic documents
- Uphold a strict level of confidentiality and professionalism that demonstrates character, integrity and loyalty
- Develop and sustain a level of professionalism among staff and clientele
- Performs secretarial duties for executive management staff, including typing routine and confidential correspondence, drafts, reports, contracts, and memos; scheduling appointments for the chief executive officer; maintaining files of
- Attends the monthly QI meeting and keeps minutes.
- Maintains current policies and procedures manuals as revisions are made.
- Handles a variety of matters involving contact with various staff, committees, government agencies, and the public.
- Composes correspondence as assigned and disseminates to appropriate individuals.
- Helps to maintain the integrity of organizational documents, contracts, policies, and other documents by monitoring the effective dates and maintaining these.
- Provide reporting for employees under the National Health Service Corps.
- Solicitation license annual renewal application
- Getting mail from Post Office and Watauga medical office and deliver to
- Coordination and ordering of business and appointment cards
- Other duties as assigned.
Education: Business Degree, Bachelor's preferred
Experience: Previous experience required in an administrative support capacity.
Performance Requirements
Knowledge
- Knowledge of organization policies, procedures, systems.
- Knowledge/proficient in customer service skills, both in person and over the
Skills
- Skill in written and verbal communication.
- Skill in Word processing/Excel Spreadsheet.
- Skill in dictation, or transcription to take meeting minutes.
- Event planning
- Ability to edit and review documents for typographical errors, omissions, or lack of clarity.
- Ability to manage multiple and changing projects rapidly and effective
- Ability to establish and maintain effective working relationships with other employees and the public.
- Ability to work under pressure, communicate and present information.
- Ability to read, interpret, and apply organizational policies and procedures.
- Ability to identify problems, recommend solutions, organize and analyze information.
- Ability to establish priorities and coordinate work activities.
