What are the responsibilities and job description for the Operations Assistant position at High Bluff Academy?
Job Summary
High Bluff Academy is seeking a dependable and detail-oriented Operations Assistant to support daily administrative and operational activities. This role plays a key part in maintaining efficient office workflows and delivering a high level of service to students, families, and staff.
Responsibilities
- Perform administrative tasks such as scheduling, data entry, and document preparation
- Maintain and update student records, databases, and filing systems
- Assist with enrollment and registration processes
- Respond to phone calls, emails, and in-person inquiries professionally
- Support daily office operations and staff coordination
- Help plan and execute school events and programs
- Track office supplies and place orders as needed
- Ensure accuracy, organization, and confidentiality of records
Qualifications
- Associate or Bachelor’s degree preferred, or equivalent work experience
- 1–3 years of administrative, office, or operations support experience
- Strong organizational and multitasking abilities
- Excellent communication skills (written and verbal)
- Proficiency in Microsoft Office or Google Workspace
- Ability to work independently and as part of a team
- High attention to detail and reliability
Preferred Qualifications
- Experience in an educational or academic environment
- Familiarity with student information systems or CRM tools
Benefits
- Competitive pay based on experience
- Paid time off and holidays
- Supportive and professional work environment
Work Environment:
This position operates in a professional academic office setting and requires frequent interaction with students, families, and staff. The role may involve occasional evening or weekend hours based on scheduling needs.
Why Join High Bluff Academy:
High Bluff Academy (HBA) provides a holistic, student-centered approach that balances rigorous academics with the flexibility and support needed to excel and gain admission to top-tier colleges. As part of our team, you will play a key role in shaping positive experiences and helping students achieve their academic goals.