What are the responsibilities and job description for the Legal Secretary position at Higgins Cavanagh & Cooney, LLP?
Company Description Higgins Cavanagh & Cooney, LLP (HCC) is a respected litigation firm that has delivered practical, cost-effective legal solutions to clients for over 70 years. Licensed in Rhode Island, Massachusetts, and Connecticut, the firm’s attorneys bring deep knowledge and experience across a wide range of litigation matters. Founded in 1951 by three former presidents of the Rhode Island Bar Association, HCC has built a strong reputation for high-quality advocacy and client service.
About the Role
Our firm is seeking a highly organized and detail‑oriented Legal Secretary to provide direct administrative and legal support to multiple attorneys including at the Partner level. This role requires strong communication skills, excellent judgment, and the ability to manage multiple priorities in a fast‑paced legal environment. We welcome candidates with diverse backgrounds and experiences who are committed to professionalism and client service.
Key Responsibilities
- Manage the Partner’s calendar, deadlines, and daily workflow
- Draft, edit, and format legal documents (motions, pleadings, correspondence, agreements)
- Prepare and file documents with Rhode Island state and federal courts (electronic and physical)
- Organize and maintain case files, both digital and physical
- Assist with client communication, scheduling, and intake
- Coordinate meetings, travel, and internal communications
- Support billing processes, including time entry and invoice preparation
- Maintain confidentiality and handle sensitive information with discretion
Required Qualifications
- 3 years of experience as a legal secretary or legal administrative assistant
- Strong knowledge of legal terminology and Rhode Island court procedures, Connecticut and Massachusetts a plus.
- Proficiency with Microsoft Office and legal case management software
- Excellent written and verbal communication skills
- Strong proofreading and document formatting abilities
- Ability to manage multiple deadlines and prioritize effectively
- High level of professionalism, discretion, and reliability
Preferred Qualifications
- Experience supporting a Partner or senior attorney
- Litigation defense experience (or specify your practice area)
- Familiarity with Rhode Island e‑filing systems and PACER
- Experience with billing or time‑tracking software
What We Offer
- Competitive salary
- Health and Life Insurance
- Paid time off and holidays
- Retirement plan options
- A supportive, team‑oriented work environment