Secretary IV, Medical Staff Services 287717(20307)

Job Description

Hilo Benioff Medical Center, a member of Hawaiʻi Health Systems Corporation, is seeking a highly skilled and trusted Secretary IV to support the Medical Staff Services Department in a complex, fast-paced acute care environment. This position provides advanced secretarial, technical, and administrative support to Medical Directors, the Chief of Staff, and Medical Staff leadership, playing a key role in medical staff governance, credentialing support, and coordination across the East Hawaiʻi Region. The ideal candidate demonstrates exceptional professionalism, sound judgment, and the ability to manage highly confidential and sensitive information with absolute discretion.

Job Duties:

• Provide advanced secretarial and administrative support, including preparing correspondence, reports, contracts, meeting agendas, and official committee minutes for Medical Staff and Medical Executive Committee meetings.
• Coordinate and support Medical Staff meetings by scheduling sessions, arranging logistics, preparing and distributing materials, tracking action items, and following up on assigned tasks.
• Maintain organized, accurate, and compliant medical staff records, rosters, calendars, and databases to support credentialing, privileging, and governance activities.
• Serve as a primary point of contact for physicians, medical staff leaders, administrators, and internal departments, providing responsive, professional customer service and communication.
• Handle highly confidential medical staff, peer review, quality, and governance information with strict confidentiality, discretion, and professionalism, including careful and objective minute-taking in accordance with hospital policy and applicable law.

Education: Graduation from high school with courses in basic English and arithmetic may be substituted for the six (6) months of General Clerical Experience.

Experience: One half (1/2) year of general experience, progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks.

Specialized Experience: Four (4) years of specialized experience performing secretarial duties including, but not limited to the following: providing personal assistance to an administrator or executive by attending to the administrative details of an office; having an overall awareness of the activities and administrative framework of a program/organization; and ability to exercise sound judgment.

Substitution of Education for Experience:

1. Graduation from high school with courses in basic English and arithmetic may be substituted for the six (6) months of General Clerical Experience.

2. Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum leading to a degree or diploma at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be deemed equivalent to one (1) year of Specialized Clerical Experience.

3. Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial curriculum at an accredited community college, business or technical school which included courses in business English, arithmetic, office clerical procedures, and office machines will be substituted for the Specialized Clerical Experience on a month-for-month basis.

4. Education in an accredited university in a baccalaureate program may be substituted for the Specialized Clerical experience noted, on the basis of fifteen (15) semester hours for six (6) months of experience, up to a maximum of one (1) year provided it included at least two or more courses such as: human relations in business, business correspondence or communications, principles of management, personnel management relations, office management, business administration, etc.

Company Description

As the Big Island’s leading providers of inpatient and outpatient care, the East Hawaii Region of Hawai`i Health Systems Corporation (HHSC), consisting of Hilo Benioff Medical Center, Honoka'a Hospital, Ka′u Hospital, Yukio Okutsu State Veterans Home, East Hawaii Medical Group and East Hawaii Health Pharmacy, delivers a full range of services and programs. Our three hospitals include 290 beds and more than 1,900 employees. Our medical staff is comprised of 250 physicians, physician assistants and Advanced Practice Registered Nurses, representing 33 specialties. East Hawaii Health is our network of clinics offering primary and specialty care. Hilo Benioff Medical Center functions as a Level III Trauma Center, which includes the second busiest emergency room in the state, providing 24-hour care and serving more than 50,000 patients annually. Honoka'a Hospital and Ka′u Hospital are designated as Critical Access Hospitals. To learn more about the East Hawaii Region, please watch our Video Yearbook or visit www.hbmc.org, www.honokaahospital.org or www.kauhospital.org.

Benefits

• 13 paid holidays each year (104 hours); 14 (112 hours) during election years*
• 21 paid vacation days (168 hours) per year*
• 21 paid sick days (168 hours) per year*
• Medical, dental, vision, and prescription plans
• Employee Assistance Program
• Participation in the State of Hawaii’s retirement system
• Potential eligibility for various student loan repayment & scholarship programs
• Rates listed for paid holidays, vacation and sick days are for 1.0 Full Time Equivalent (FTE) positions assigned to 8 hour shifts. Accruals for these benefits are otherwise prorated based on FTE.

Pre-Employment Health Requirements

Offers of employment will be contingent on successfully passing a pre-employment examination, which includes a drug screen and other regulatory medical requirements such as, but not limited to, a tuberculosis (TB) screen. The cost for drug screening and blood draw for QuantiFERON and Titers, shall be borne by the Hawaii Health Systems Corporation.

Pre-Employment Assessments for External Candidates

As part of the recruiting process for this position, external applicants (job applicants NOT employed by HHSC’s East Hawaii Region) are required to complete pre-employment assessments shortly after application submission. If you are not an employee of the East Hawaii Region of HHSC, you will receive an email containing assessment instructions. We ask that you complete the assessments within two days of receipt of the request.

Equal Opportunity Employer

The East Hawaii Region of Hawaii Health Systems Corporation is a drug free workplace and an Equal Opportunity Employer.

Shift Details

Must be available to work shifts, weekends and holidays as necessary based on hospital operations. Services are provided 24/7.