What are the responsibilities and job description for the Office Services Specialist position at HGA?
Overview
Office Services Specialist - Milwaukee, WI
We are currently seeking an Office Service Specialist who can provide operations functions in the following areas: shipping and receiving products and supplies; sort, distribute, and handle incoming and outgoing packages, boxes, mail, FedEx, and UPS; operate postage machine; and order all supplies for the Office Services team which supports the broader Milwaukee office. This is a hands‑on, operations‑focused position that blends facilities support, mailroom/shipping duties, customer service, and general office coordination.
What We Are Looking For
The pay range listed aligns to the geography of the office for which this position is posted. Actual compensation will be based upon work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Individuals in this role working more than 24 hours a week on a regular basis are eligible to participate in HGA’s robust benefit programs which include an annual bonus and success sharing bonus program, 401(k) guaranteed contribution, paid parental leave, medical, dental and life insurance plans as well as PTO and short- and long-term disability programs. Salary Range: $23.08 - $28.84/hr depending on qualifications and experience.
Additional Information
At HGA, you’ll do the best work of your career. We design with impact by diving deep into the people and passions that shape every place. Empathy fuels us, curiosity drives us, and meaningful work leads to innovation. We celebrate individuality, embrace flexibility, and thrive together. This role requires to be onsite 5 days a week.
Join our nationally recognized, award-winning team of architects, engineers, and interior designers — help us shape what’s next.
Learn more about us here .
Application Requirements & Instructions
Please submit resume for consideration.
Office Services Specialist - Milwaukee, WI
We are currently seeking an Office Service Specialist who can provide operations functions in the following areas: shipping and receiving products and supplies; sort, distribute, and handle incoming and outgoing packages, boxes, mail, FedEx, and UPS; operate postage machine; and order all supplies for the Office Services team which supports the broader Milwaukee office. This is a hands‑on, operations‑focused position that blends facilities support, mailroom/shipping duties, customer service, and general office coordination.
What We Are Looking For
- Strong communication, time‑management, and organizational skills.
- A positive, service‑oriented mindset.
- Exceptional attention to detail and follow‑through.
- Ability to effectively manage priorities.
- Genuine enthusiasm for customer service support.
- Ensure copiers are working properly including inspecting daily, adding paper as necessary, clearing jams, and contacting technical support.
- Verifies AP invoices.
- Place orders and receives all office services supplies and maintains records for management reports and inventories of supplies needed.
- Filing accurately and timely.
- Stocking kitchens, common areas and conference rooms.
- Perform catering functions including ordering and delivering food and beverages.
- Maintain inventory of catering, beer, and wine; stocking daily.
- Manage storage areas.
- Work with team to ensure common areas are neat and tidy.
- Handles printing, scanning and archive requests, as needed.
- Backup to Receptionist for lunch coverage.
- Hours of work will vary due to business needs.
- Special projects, as assigned.
- High School diploma or equivalent
- Experience working in a customer service environment
- Experience working in a shipping and receiving environment
- Ability to learn quickly
- Detail-oriented
- Ability to work well under pressure, multi-task, problem solve and prioritize
- Proficiency in Microsoft Office Suite
- Must be able to lift heavy items up to 75 lbs
- Deliver project samples throughout the day to designated locations
- Ability to commute to the office five days per week
The pay range listed aligns to the geography of the office for which this position is posted. Actual compensation will be based upon work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Individuals in this role working more than 24 hours a week on a regular basis are eligible to participate in HGA’s robust benefit programs which include an annual bonus and success sharing bonus program, 401(k) guaranteed contribution, paid parental leave, medical, dental and life insurance plans as well as PTO and short- and long-term disability programs. Salary Range: $23.08 - $28.84/hr depending on qualifications and experience.
Additional Information
At HGA, you’ll do the best work of your career. We design with impact by diving deep into the people and passions that shape every place. Empathy fuels us, curiosity drives us, and meaningful work leads to innovation. We celebrate individuality, embrace flexibility, and thrive together. This role requires to be onsite 5 days a week.
Join our nationally recognized, award-winning team of architects, engineers, and interior designers — help us shape what’s next.
Learn more about us here .
Application Requirements & Instructions
Please submit resume for consideration.
Salary : $23 - $29