Program Office Coordinator

The Home for Little Wanderers' Walpole campus and programs based in Walpole, MA is seeking a Program Office Coordinator. The person in the role will provide administrative coordination and support to the program, in addition to overseeing the facility's needs and ensures the appropriateness of the maintenance and upkeep of the program.

How You'll Be Making a Difference

When you join The Home for Little Wanderers, you join a team of professionals dedicated to creating better, brighter futures for kids.

• Evaluate and coordinate the maintenance of the program as well as ensure the completion of repairs in a timely manner. Maintain supplies for program through an inventory and requisition process. Coordinate purchasing of supplies at appropriate vendors and ensure that purchasing is cost effective.  Maintain appropriate paperwork needed to order, repair or replace equipment, furniture, and materials.  
• Oversee the housekeeping and upkeep of the building and grounds of the program to ensure that the program remains clean and safe. Oversee the management of the kitchen and ensure that it is maintained according to safety guidelines.
• May play the role of Safety Officer at the program. Ensure the safety and security of the program.  Report any security incidents to Program Director and Facilities Manager.  Maintain required fire drills quarterly.
• Maintain program computers, copiers, fax machines. Coordinate servicing when needed.

• Guide and oversee the day-to-day tasks of the cook, maintenance staff, driver and housekeeping.   

• Track training attendance of all staff. 
• Ensure timely submission of bills and staff timesheets.  Complete and manage petty cash request, reimbursement forms, check requests. 
• Complete and deliver service reports, census reports and school lunch forms. Complete the data entry of incident reports, restraint reports, client and staff data/records.  Maintain SSI letters and delivery.  Generate monthly program reports and manage administrative filing, mailing and copying.
• Attend Management Team meetings.  Provide minutes of the meeting to management staff.

Qualifications

• Bachelor’s degree a plus
• Experience overseeing facilities within an office or agency 
• Supervisory experience preferred 
• Excellent written and verbal communication skills
• Knowledge of program specific population 
• Computer literate including Microsoft Office and Internet Explorer 

What The Home Can Offer You

In addition to the chance to make a lasting impact on the lives of countless youth, The Home for Little Wanderers offers competitive salaries and a comprehensive benefits package including:

• Generous time off including up to 15 days per year for new full-time employees, plus 11 holidays, and 5 sick days

• Health, Vision and Dental Insurance available 
• Extensive training to new staff
• Tuition reimbursement
• 403(b) Retirement Plan
• Employer paid Long-term and Short-term Disability Insurance, plus Basic Life and AD&D Insurance
• And more!

Pay Range Positioning Summary

 The pay range listed represents the company’s good faith estimate of the salary or wage range for this position at the time of posting, as required under applicable law. Actual compensation will be based on a variety of factors, including a candidate’s relevant experience, education, skills, and internal equity relative to other employees in similar roles. Candidates with less directly related experience may be placed toward the lower end of the range, while those with extensive or specialized experience may be placed toward the higher end. Market conditions and budget considerations may also influence final pay decisions.

Valuing Diversity

We are committed to excellence in diversity, equity, and inclusion, while simultaneously creating a culture that supports those values. We believe the differences we bring enhance our ability to provide exceptional service and care to diverse children, families, and communities. Moreover, diversity, equity, inclusion, and belonging align with our values and our mission to help vulnerable children and their families build permanent, positive change.