What are the responsibilities and job description for the Senior Proposals Administrator (Remote - United States) position at Hexagon Safety, Infrastructure & Geospatial?
Responsibilities
Hexagon's Asset Lifecycle Intelligence division (Hexagon) is seeking a Senior Proposals Management Administrator to join our team to work remotely from anywhere in the United States. In this role, you will work closely with our response build teams - Sales, Technical, Legal, and Finance departments to prepare proposals. The current opening is specifically to assist in supporting our account executives in North America, with a primary focus on RFP/RFI public and private sector responses and contributing resources. Your understanding of the complexity of RFx responses for software and consulting services, both public and private sector, and coordination of a response build team mean you are prepared to support a response from receipt of the request to submission.
Hexagon is a global leader in digital reality solutions, combining sensor, software and autonomous technologies. We are putting data to work to boost efficiency, productivity, quality and safety across industrial, manufacturing, infrastructure, public sector, and mobility applications.
Hexagon’s Asset Lifecycle Intelligence division helps clients design, construct, and operate more profitable, safe, and sustainable industrial facilities. We empower customers to unlock data, accelerate industrial project modernization and digital maturity, increase productivity, and move the sustainability needle.
Our technologies help produce actionable insights that enable better decision-making and intelligence across the asset lifecycle of industrial projects, leading to improvements in safety, quality, efficiency, and productivity, which contribute to Economic and Environmental Sustainability.
Hexagon (Nasdaq Stockholm: HEXA B) has approximately 25,000 employees in 50 countries and net sales of approximately 5.4bn EUR. Learn more at hexagon.com and follow us @HexagonAB.
Why work for Hexagon?
At Hexagon, if you can see it, you can do it. Hexagon’s Asset Lifecyle Intelligence division puts their trust in you so that you can bring your ideas to life. We have emerged as one of the most engaged and enabled workplaces*. We are committed to creating an environment that is truly supportive by providing the resources you need to fully support your ambitions, no matter who you are or where you are in the world.
At Hexagon, we believe that diverse and inclusive teams are critical to the success of our people and our business. Everyone is welcome—as an inclusive workplace, we do not discriminate. In fact, we embrace differences and are fully committed to creating equal opportunities, an inclusive environment, and fairness for all.
Respect is the cornerstone of how we operate, so speak up and be yourself. You are valued here.
Hexagon's Asset Lifecycle Intelligence division (Hexagon) is seeking a Senior Proposals Management Administrator to join our team to work remotely from anywhere in the United States. In this role, you will work closely with our response build teams - Sales, Technical, Legal, and Finance departments to prepare proposals. The current opening is specifically to assist in supporting our account executives in North America, with a primary focus on RFP/RFI public and private sector responses and contributing resources. Your understanding of the complexity of RFx responses for software and consulting services, both public and private sector, and coordination of a response build team mean you are prepared to support a response from receipt of the request to submission.
- Proposal Preparation: Draft and coordinate proposals using existing templates, working closely with technical teams to gather the necessary content and ensure submissions are tailored to client needs.
- Response Team Leadership: Lead response build teams of 6 to 8 talented individuals, fostering a collaborative environment that encourages open communication and teamwork. You will be expected to:
- Facilitate Effective Communication: Clearly articulate project goals and expectations, ensuring that all team members understand their roles and responsibilities.
- Prioritize and Delegate Tasks: Assess the urgency and complexity of incoming requests, effectively prioritizing tasks to optimize team performance.
- Manage Timelines and Deadlines: Develop and maintain a detailed project timeline, holding team members accountable for their contributions while providing support to ensure deadlines are met.
- Review and Edit Content: Act as both an editor and a writer (to a limited extent), ensuring high-quality deliverables as the final outcome.
- Manage Requests: Manage multiple requests simultaneously from assignment to successful submission, working within the request timeline, following our very prescriptive and proven process. Prioritize effectively, reprioritizing as additional requests are received
- Diploma or degree in business, marketing, or technical writing.
- A minimum of 5 years of complex response experience.
- Experience preparing proposals and technical documents.
- Complex software and software consulting services RFP/RFI responses, for public and private entities.
- Software consulting service statements of work, technical proposals and budgetary estimates.
- Proficiency in Microsoft® Office applications.
- Basic understanding of risk management.
- Experience with Responsive and Salesforce or similar applications.
- Advanced spoken and written English is essential.
- Familiarity with software and database terminology is an asset but not required.
Hexagon is a global leader in digital reality solutions, combining sensor, software and autonomous technologies. We are putting data to work to boost efficiency, productivity, quality and safety across industrial, manufacturing, infrastructure, public sector, and mobility applications.
Hexagon’s Asset Lifecycle Intelligence division helps clients design, construct, and operate more profitable, safe, and sustainable industrial facilities. We empower customers to unlock data, accelerate industrial project modernization and digital maturity, increase productivity, and move the sustainability needle.
Our technologies help produce actionable insights that enable better decision-making and intelligence across the asset lifecycle of industrial projects, leading to improvements in safety, quality, efficiency, and productivity, which contribute to Economic and Environmental Sustainability.
Hexagon (Nasdaq Stockholm: HEXA B) has approximately 25,000 employees in 50 countries and net sales of approximately 5.4bn EUR. Learn more at hexagon.com and follow us @HexagonAB.
Why work for Hexagon?
At Hexagon, if you can see it, you can do it. Hexagon’s Asset Lifecyle Intelligence division puts their trust in you so that you can bring your ideas to life. We have emerged as one of the most engaged and enabled workplaces*. We are committed to creating an environment that is truly supportive by providing the resources you need to fully support your ambitions, no matter who you are or where you are in the world.
- In the recently concluded workplace effectiveness survey by Korn Ferry, a global HR advisory firm, Hexagon, Asset Lifecycle Intelligence division has emerged as one of the most Engaged and Enabled workplaces, when compared to similar organizations that Korn Ferry partners with.
At Hexagon, we believe that diverse and inclusive teams are critical to the success of our people and our business. Everyone is welcome—as an inclusive workplace, we do not discriminate. In fact, we embrace differences and are fully committed to creating equal opportunities, an inclusive environment, and fairness for all.
Respect is the cornerstone of how we operate, so speak up and be yourself. You are valued here.
