Property Management Executive Assistant

Job Overview
We are seeking an energetic and highly organized Property Management Executive Assistant to support our CEO. This vital role involves providing comprehensive administrative support, coordinating projects, managing communications, and ensuring smooth daily operations within a dynamic residential property managment environment. The ideal candidate will thrive in a fast-paced setting, demonstrate exceptional organizational skills, and possess a proactive approach to managing multiple responsibilities. This position offers an exciting opportunity to contribute to the efficient management of property portfolios while working closely with senior executives.

Responsibilities

• Manage and coordinate calendars for CEO, including scheduling meetings, appointments, and property inspections
• Prepare, review, and proofread correspondence, reports, and presentations with attention to detail and accuracy
• Organize and facilitate events such as property tours, client meetings, and community engagement activities
• Handle internal communication across departments to ensure timely information flow and project updates
• Support project coordination efforts by tracking deadlines, preparing documentation, and liaising with vendors or contractors
• Manage office operations including filing systems, data entry, front desk duties, and handling confidential information with discretion

Requirements

• Proven experience as an executive assistant in the residential property management setting
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and video conferencing tools
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Exceptional written and verbal communication skills along with professional phone etiquette
• Experience in event planning, project coordination, and managing executive calendars using Microsoft Outlook Calendar or similar tools
• Ability to handle confidential information responsibly while demonstrating high levels of professionalism
• Technical proficiency in office management tools such as DocuSign for document signing and data entry systems
• Prior experience working as an executive assistant supporting executives is required
• Strong attention to detail with proofreading and transcription skills for accurate documentation
• Ability to coordinate business travel arrangements when necessary

Join our team to play a key role in supporting our property management operations! Bring your passion for organization, your proactive mindset, and your dedication to excellence. We value energetic professionals eager to make a difference in our vibrant real estate environment.

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $37,881 - $53,957