What are the responsibilities and job description for the Staffing & Background Supervisor position at Hernando County Sheriff's Office?
HERNANDO COUNTY SHERIFF’S OFFICE
AL NIENHUIS, SHERIFF
AL NIENHUIS, SHERIFF
JOB TITLE: STAFFING & BACKGROUND SUPERVISOR
BUREAU: ADMINISTRATIVE BUREAU
SUPERVISED BY: HUMAN RESOURCES MANAGER
PAY GRADE: 20N CREATED: 09/03/2025
FLSA STATUS: NON-EXEMPT REVISED: 01/06/2026
CHARACTERISTICS OF THE CLASS:
Under the general direction of the Human Resources Manager, this position provides strategic and operational leadership for agency-wide staffing, recruitment, and position control functions. This incumbent is responsible for planning, coordinating, and overseeing recruitment and hiring activities for law enforcement, judicial services, and administration personnel. This position plays a critical role in ensuring staffing levels align with budgeted position control while meeting operational and public safety needs.
The Staffing & Background Supervisor works closely with executive leadership and command staff, requiring a high degree of professionalism, discretion, and ability to adapt quickly to shifting priorities. This position must exercise considerable independent judgement, interpret and apply agency policy, and pivot recruitment strategies in response to direction from command staff, budgetary constraints, and workforce demands. Supervisory responsibility includes directing and mentoring human resources staff assigned to recruitment, background investigations, and personnel support functions.
[NOTE]: These examples are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
ESSENTIAL JOB FUNCTIONS:
SUPERVISED BY: HUMAN RESOURCES MANAGER
PAY GRADE: 20N CREATED: 09/03/2025
FLSA STATUS: NON-EXEMPT REVISED: 01/06/2026
CHARACTERISTICS OF THE CLASS:
Under the general direction of the Human Resources Manager, this position provides strategic and operational leadership for agency-wide staffing, recruitment, and position control functions. This incumbent is responsible for planning, coordinating, and overseeing recruitment and hiring activities for law enforcement, judicial services, and administration personnel. This position plays a critical role in ensuring staffing levels align with budgeted position control while meeting operational and public safety needs.
The Staffing & Background Supervisor works closely with executive leadership and command staff, requiring a high degree of professionalism, discretion, and ability to adapt quickly to shifting priorities. This position must exercise considerable independent judgement, interpret and apply agency policy, and pivot recruitment strategies in response to direction from command staff, budgetary constraints, and workforce demands. Supervisory responsibility includes directing and mentoring human resources staff assigned to recruitment, background investigations, and personnel support functions.
[NOTE]: These examples are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
ESSENTIAL JOB FUNCTIONS:
- Provides direct supervision, leadership, training, and performance management for Human Resources personnel responsible for staffing, recruitment, and background functions.
- Plans, coordinates, and oversees agency-wide recruitment and selection processes while ensuring consistency, efficiency, and compliance with applicable laws and agency standards.
- Oversees and administers the background investigation process for sworn and non-sworn applicants, including serving as system administrator for background investigation software and ensuring timely completion of investigations.
- Supports position control by monitoring authorized and filled positions to ensure staffing levels remain within approved budget allocations; identifies vacancies, trends, and risks impacting operational readiness.
- Serves as administrator for the applicant tracking system (ATS), ensuring accurate data entry, reporting, and workflow management throughout the recruitment lifecycle.
- Collaborates directly with command staff, academy leadership, and departmental managers to forecast staffing needs, adjust recruitment strategies, and responds to changing organizational priorities.
- Participates in the annual budget process by assisting with new position requests and the reclassification of existing positions.
- Collects and analyzes data with useful human resource metrics, such as time-to-hire, turnover rates, workforce demographics, and strength reports.
- Assists the Human Resources Manager with additional human resources initiatives and operational needs as assigned, ensuring alignment with agency objectives and quality management principles.
QUALIFICATIONS:
A. Training and Experience
- High school diploma, GED, or equivalent.
- Five (5) years of progressively responsible experience in human resources, with demonstrated involvement in recruitment, staffing, or workforce management.
Preferred Qualifications
- Associate’s degree from an accredited college or university in the field of human resources, business management, or related field.
- Professional Human Resources certification (PHR, SHRM-CP or equivalent)
B. Knowledge, Skills, and Abilities
- Intermediate to advanced proficiency with Microsoft Office applications (Word, Excel, Outlook, etc.).
- Intermediate to advanced knowledge of human resources principles and recruitment practices.
- Working knowledge of employment law, and background investigation standards applicable to sworn and non-sworn personnel.
- Knowledge of current trends, best practices, regulatory changes, and new technology in human resources, talent management, and employment law.
- Knowledge of current public sector human resources practices, recruitment strategies, and emerging technologies relevant to law enforcement and correctional staffing.
- Knowledge of HRIS systems, including transaction processing, report generation, and data analysis.
- Ability to effectively communicate verbally and in writing, to a diverse audience.
- Strong organizational skills with the ability to manage competing priorities and pivot in response to leadership direction.
- Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
ESSENTIAL PHYSICAL SKILLS:
- Ability to communicate orally.
- Ability to sit or stand for long periods of time.
- Acceptable eyesight (with or without correction)
- Acceptable hearing (with or without correction)
Equal Opportunity Employer