A.R.M.S. Clerk

HERNANDO COUNTY SHERIFF’S OFFICE

AL NIENHUIS, SHERIFF

JOB TITLE: ARMS CLERK (AUTOMATED REPORT MANAGEMENT SYSTEM)

BUREAU: ADMINISTRATIVE SERVICES BUREAU

SUPERVISED BY: RECORDS MANAGER

PAY GRADE: 30N CREATED:

FLSA: NON-EXEMPT REVISED: 08/22/2025

Characteristics Of The Class

Under the general supervision of the Records Manager, performs data entry work via live transcription and involves basic knowledge of modern computer programs. The work is of routine difficulty and requires some degree of responsibility. An employee in this classification is required to work 12-hour and 8-hour shifts, consisting of day shift and night shift, holidays and weekends. Perform other work as requested.

[NOTE]: These examples are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Essential Job Functions

• Operate data entry equipment in a law enforcement telephone reporting environment.
• Transcribe reports by telephone “live” from deputies and civilian personnel into the Automated Records Management System (ACISS).
• Must become FCIC certified within six months of hire.
• Properly code reports for entry into the Florida Incident Based Reporting System (FIBRS).
• Enter accidents and citations and attach scanned documents pertinent to reports into ACISS.
• Ensure quality control for all FCIC/NCIC entries pertaining to ACISS reports.
• Process felon registration forms and enter them into ACISS for tracking purposes.
• Process insurance company requests for accidents.
• Assist with the overflow of Records duties when requested.
  
  

Qualifications

Training and Experience:

• High School Diploma or GED
• Three (3) years of clerical work or computer-related training and/or experience.
• Experience with office databases, file management systems and cloud-based platforms.
  
  

Knowledge, Skills And Abilities

• Knowledge of modern office practices and procedures.
• Knowledge and application of correct grammatical processes and adequate reading comprehension skills.
• The ability to type 40 correct words per minute.
• The ability to work independently without constant supervision.
• Ability to communicate orally.
• The ability to access, input, and retrieve information from a computer.
• The ability to deal effectively and courteously within a team environment.
• Skill in using modern office equipment, such as telephone, scanner, computer and printer.
  
  

Essential Physical Skills

• Sit at a desk and view a display screen for extended periods of time.
• Carry up to 10 lbs. (i.e., boxes, shredded reports, file stacks, etc.).
• Acceptable eyesight (with or without correction)
• Acceptable hearing (with or without hearing aid)
• Ability to enter data at a prescribed rate of speed
  
  

Environmental Conditions

• Indoor office environment with occasional travel.
• Reasonable accommodation will be made for qualified individuals with a disability.
  
  

EQUAL OPPORTUNITY EMPLOYER