What are the responsibilities and job description for the Executive Assistant position at Heritage School of Interior Design?
EXECUTIVE ASSISTANT – HERITAGE SCHOOL OF INTERIOR DESIGN
Seattle Campus | Part-Time (~25 Hours/Week)
ABOUT THE ROLE:
Heritage School of Interior Design is seeking a motivated, proactive Executive Assistant to support our Seattle Director and administrative team while helping create an exceptional student experience.
This is not a traditional administrative assistant role. We're looking for someone who takes initiative, anticipates needs, brings new ideas to the table, and actively contributes to the success and growth of the Seattle campus.
This role is ideal for someone seeking meaningful, flexible work while staying connected to the design industry. The ideal candidate is passionate about interior design, enjoys supporting others, and thrives in a hands-on, collaborative environment.
WHAT SUCCESS LOOKS LIKE
The ideal candidate:
- Takes ownership and moves projects forward without being asked.
- Consistently asks, "How can I help?" and "What can I take off your plate?"
- Supports enrollment growth through outreach, relationship-building, and marketing efforts.
- Creates exceptional experiences for students from inquiry through graduation.
- Brings creative ideas for events, community engagement, and student success.
- Identifies opportunities to improve processes, communication, and operations.
- Builds strong relationships with students, alumni, instructors, and community partners.
- Demonstrates a positive, solutions-oriented, "make it happen" attitude.
- Maintains excellent attention to detail while managing multiple priorities.
ABOUT HERITAGE SCHOOL OF INTERIOR DESIGN
For more than 30 years, Heritage School of Interior Design has empowered students to launch successful careers in interior design through intensive, hands-on education.
With campuses in Seattle, Portland, Denver, Texas, Utah, and a Virtual Campus, we are deeply connected to the design community and committed to helping students succeed. More than 95% of our students graduate, and 86% secure employment in the industry.
OUR VALUES
- Empower the Success of Others
- Pursue Growth and Learning
- Be Creative and Open-Minded
- Be Passionate and Determined
- Have the Courage to Change Course
- Be Humble and Collaborative
WHAT WE'RE LOOKING FOR
- Highly organized and detail-oriented
- Strong communicator and relationship builder
- Proactive, resourceful, and self-motivated
- Adaptable and comfortable managing multiple priorities
- Positive, dependable, and flexible
- Passionate about design and education
- Able to work independently and collaboratively
- A natural problem-solver with a "make it happen" mindset
RESPONSIBILITIES
ADMINISTRATIVE SUPPORT
- Manage scheduling and calendar coordination for the Seattle Director.
- Support administrative needs for leadership, instructors, and students.
- Maintain SharePoint, Moodle, and internal records.
- Order supplies and assist with campus organization.
STUDENT RECRUITMENT & SUPPORT
- Aid in student recruitment and retention efforts.
- Communicate with prospective and current students via phone and email.
- Support the director with coordinating admissions follow-up and enrollment communications.
- Support students throughout their educational journey.
MARKETING, EVENTS & COMMUNITY ENGAGEMENT
- Capture photo and video content for social media and marketing efforts.
- Coordinate open houses, student events, field visits, and guest speaker panels.
- Support email marketing and community outreach initiatives.
- Build relationships with local industry professionals and partners.
QUALIFICATIONS
REQUIRED
- 1-2 years of office or administrative experience
- Excellent communication and organizational skills
- Strong attention to detail
- Ability to work independently and take initiative
- Strong problem-solving and customer service skills
PREFERRED
- Social media and content creation experience
- CRM experience
- Experience with Google Workspace, SharePoint, Moodle, or Excel
- Canva, Adobe Creative Suite, or similar design tools
- Design, photography, or creative industry background
- AutoCAD and SketchUp experience is a plus
WORK LOCATION & COMPENSATION
Location: Seattle Design Center
5701 6th Ave S, Seattle, WA 98108
Pay: Starting at $25/hour, based on experience
Schedule: Typically Monday-Thursday, 10:00 AM-4:00 PM, with occasional evenings, Fridays, Saturdays, and local travel for events.
Benefits:
- Flexible schedule
- Parental leave
To Apply: Please submit a resume and cover letter.