EXECUTIVE AND HR ASSISTANT

Description: This position is a dual role that provides administrative support for the day-to-day needs of the COO with a high degree of professionalism while also managing multiple tasks with little or no supervision. Interfaces well with all departments and demonstrates the ability to communicate effectively with external contacts. Appropriately manages sensitive information/material concerning HIC and the COO's role within HIC while maintaining strict privacies. This position also assists the HR Generalist with the day-to-day recruitment function for all open positions including but not limited to sourcing/scheduling interviews for potential candidates through online channels (e.g. social platforms and professional networks.) databases, advertisements, job fairs, and other creative avenues; initiates the background screening process, obtains references and onboards staff with branded merch; coordinates employee reward/recognition (mailing monthly birthday cards/gift cards); supports publishing the semi-annual employee newsletter; plans Company luncheons and events all while maintaining the highest level of confidentiality.

Essential Duties & Responsibilities:  Screens telephone calls from both internal and external sources. Coordinates meetings for management and board of directors including but not limited to teleconferences. Serves as liaison between employees and facilities manager. Runs monthly and quarterly reports including but not limited to tracking DFS complaints, loss runs, MSRP, and submitted responses and ability to digest the data. Assists in insurance renewal application prep. Provides clerical support including type correspondence, faxing/copying/filing and scanning work for archiving purposes. Reviews, analyzes and makes recommendations to expand and integrate HIC's online/offline presence. Orders supplies as needed, and work with vendors for HIC merchandise, etc. Performs special projects as assigned including but not limited to coordinating catering/floral arrangement needs and planning employee appreciation events.

Other Duties/Qualifications:  College degree preferred or any equivalent combination of education and experience which provides the necessary qualifications to successfully perform the duties of the position. Strong PC skills; Proficient in the use of Microsoft Office Suite, Microsoft Teams. Strong research and analytical skills; problem-solving and interpersonal skills. Project management and organizational skills. Ability to multi-task with little or no supervision. Detail-oriented, responsible, trustworthy, and contributes to the credibility of the team. Good team player with solid work ethic and employee focus. Highly motivated, self-starter, focused on quality and service.