What are the responsibilities and job description for the Legal Administrative Assistant position at Herbst Law Group, LLC?
Job Summary:
We are seeking a detail-oriented Legal Assistant to join our team. The ideal candidate will provide administrative support to our legal team, ensuring smooth daily operations within the firm.
Responsibilities:
- · Manage daily mail, open, scan, send daily internal email, save documents to client folders and assign next tasks in the client management file system.
· Prepare outgoing mail consisting of proposals for engagements as well as draft documents prepared by attorneys and paralegals.
· Prepare estate planning files for signings. Each week we have four to five clients signing their final estate planning documents and each document needs to be updated with the appropriate witness and notary name, signing date, printed on bond paper, and signature locations flagged.
· Prepare meeting folders with relevant meeting documents for the attorneys.
· Prepare binders with signed estate planning files. Following signings, each estate planning file needs to be scanned and binder created and then mailed out to the client.
· As time allows, the position would also include:
o Assisting the client service representative in making follow up calls and sending out mailed reminders
o Preparing initial drafts of estate planning documents to assist the paralegals.
Skills:
- 1 year of working in a law firm setting (preferred)
- Experience with estate planning terminology (preferred)
- Proactive and independent with a strong work ethic.
- Ability to understand and follow existing systems and workflows.
- Willingness to learn, lead, and express concerns constructively.
- A sense of purpose, finding personal satisfaction in impactful work.
- Commitment to making a difference for the aging population and their families.
- Strong organizational and communication skills.
This position offers the opportunity to work in a dynamic legal environment, supporting a team of dedicated professionals. If you possess the required skills and are looking to grow your career as a Legal Assistant, we encourage you to apply.
Pay: $25.00 - $28.00 per hour
Benefits:
- Disability insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Retirement plan
- Vision insurance
Experience:
- Microsoft Office: 1 year (Preferred)
Ability to Commute:
- Braintree, MA 02184 (Required)
Work Location: In person
Salary : $25 - $28