What are the responsibilities and job description for the Administrative Assistant position at Affordable Housing and Services Collaborative, Inc.?
About the Organization
Affordable Housing and Services Collaborative, Inc. (AHSC) is a 501c3 non-profit organization founded in 2001. Our mission is to provide and preserve affordable housing for low-income families, youth, elders, persons with disabilities, as well as special populations including veterans and the homeless.
Fulfilling our mission is a collaborative effort and process that includes working with private and public partners to seek project financing, grant funding and other leveraged resources to acquire, develop, rehabilitate and create affordable housing opportunities, as well as to enhance and expand quality of life initiatives through wellness, educational, vocational, and social programming.
AHSC has been involved in many complex affordable housing developments involving new construction, as well as historic and occupied rehabilitation. Through our involvement in over 47 projects either directly through acquisition, rehabilitation, new construction, or as a special non-profit member providing a significant role in the project financing plan, we have completed over 3,300 affordable units.
About the Position
Affordable Housing and Services Collaborative, Inc. (AHSC) is seeking a highly qualified professional to serve as an Administrative Assistant to support our housing development organization. This individual will perform general clerical tasks, including but not limited to, receiving and redirecting calls, taking meeting minutes, general bookkeeping and invoice maintenance, as well as assist with ongoing projects as needed.
QUALIFICATIONS/REQUIREMENTS
Reporting to the Executive Director, the successful candidate will participate in a team-oriented environment and should possess the following:
- Solid verbal, written communication skills
- Proficient computer skills and in-depth knowledge of relevant software (Microsoft Office Suite – Word, PowerPoint, Excel and Outlook)
- Strong organizational skills with the ability to perform and prioritize multiple tasks with excellent attention to detail and accuracy;
- Ability to work well with all levels of internal management and staff, as well as outside clients and associates
- Flexibility, positive attitude, team oriented and a willingness to learn
- Experience/knowledge of real estate or affordable housing is a plus
- Licensed Notary is a plus
RESPONSIBILITIES
- Processing and tracking invoices and check requests
- Ordering and maintaining office supplies
- Organizing and maintaining electronic and paper files
- Updating and maintaining online social media content
- Updating and maintaining (e)mail lists
- Data Entry and maintenance of various spreadsheets
- Following up on housing assistance calls and emails
- Preparing overnight mail and courier deliveries, as needed
- Transcribing meeting minutes for quarterly Board of Directors meetings
- Registering and maintaining subsidiary entities in multiple state and federal online databases
- Assistance with the preparation and assembly of the following (as needed):
- Board meeting packages
- Project funding applications
- Project requisitions
- RFP/RFQ Responses
- Due Diligence items for various parties
Schedule
- Monday to Friday
- 9:00 a.m. – 5:00 p.m.
Company's website
- www.ahscinc.org