Billing Coordinator

Responsible for managing the firm’s billing process, ensuring accurate and timely preparation of client invoices while supporting WIP management and revenue cycle processes across the US region as well as supporting attorneys and clients with billing inquiries, special requests and projects. This role requires strong attention to detail, experience in law firm billing and e-billing programs and excellent communication skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Works closely with the Billing Partners, Billing Team in the preparation of client billing
• Reviews time entries to ensure proper matter coding, billing rates, compliance with client guidelines and/or e-billing guidelines and missing time
• Prepare, review and process client invoices, including narrative description bills, transfers, adjustments as approved
• Coordinate with billing attorneys to finalize and submit invoices
• Responsible for tracking billing attorney's completion and unbilled inventory (WIP)
• Responds to Partner billing-related inquiries accurately and timely, responds to client inquiries and maintains a high-standard level of accuracy in preparing and reviewing billing analysis and research.
• Manages the billing cycle for selected group of billing attorneys ensuring that the client bills are processed timely
• Perform daily activities of the billing function in support of Partners and Clients, including but not limited to proforma generation and edits and report generation
• Monitor the status of proformas; identify issues and work with billing attorneys to resolve aged unbilled and other billing issues
• Respond to billing inquiries and requests from attorneys, collection team and Management team

EXPERIENCE AND COMPETENCIES:

• Technical Skills: The ability to quickly learn and integrate new technical skills and knowledge; seeks out avenues to enhance technical skills.
• Understanding of the Firm/Organization: Understands how the firm operates and generates revenue.
• Problem Solving/Analysis: Ability to alone or in concert with others to evaluate an issue and devise a successful plan to address it.
• Team Oriented: Works cooperatively and productively with others within the same team and across teams to achieve a common goal.
• Proactive: The ability to see opportunities to make improvements and independently choose strategies to achieve them; envisions new and innovative possibilities and acts on them independently to achieve benefits.

EDUCATION AND/OR EXPERIENCE:

• 2 years’ experience in legal billing
• Knowledge of Elite 3E, Aderant, Microsoft Excel and Word
• Experience with various e-billing vendors and requirements
• Excellent verbal, written and interpersonal skills needed to communicate clearly and concisely with Attorneys, Senior Management and clients
• Strong analytical skills

$85k-$90k

About Us

At Herbert Smith Freehills Kramer, we align your growth and ambition with ours. We invest in your personal and professional growth and support you to achieve your ambitions. And you share responsibility for playing a part in delivering the firm’s growth and ambition too.

A leading global law firm, with over 6,000 people, we are in the world's largest markets, key financial centers and major growth hubs. We’re recognized leaders in demanding contentious matters, exacting regulatory work and complex public and private transactions.

We’re immersed in the many challenges facing our clients. We’re invested and resourceful. We understand the part technology and digitalization play in the delivery of legal services. We want to make a positive impact wherever in the world we operate. You’ll have the opportunity to engage with an open mind and curiosity.

We are known for our diverse perspectives and renowned for our culture. Being human, bold and outstanding are more than our values: you’ll discover they are our lived experience. And by being ambitious for your growth and ours, we’ll achieve our goals together.

Herbert Smith Freehills Kramer: Your growth. Our ambition.

Herbert Smith Freehills Kramer is an equal opportunity employer. The firm is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives. The firm does not discriminate on the basis of race, color, creed, religion, sex, national origin, veteran status, mental or physical handicap or disability, age, citizenship status, alienage, ancestry, marital status, sexual orientation, gender identity, or expression or any other criteria prohibited under applicable federal, state or local law.