Administrative Assistant

Job Summary:

The Administrative Assistant is responsible for providing administrative/clerical support to the Director, Marketing/Public Relations and other assigned Director(s). The Administrative Assistant performs a wide variety of administrative functions essential to the departments, including budget invoice processing and budget tracking. 

Licensure and Certification:

• N/A

Education:

• Bachelor’s degree in Business Administration or Health Sciences or equivalent preferred  

Experience:

• Minimum of two years experience in marketing research, sales, advertising or public relations or in an executive administrative assistant capacity.
• Healthcare experience a plus.

Knowledge and Skills:

• Effective verbal and written communication skills. 
• Ability to condense and represent raw data in tables or graphs.
• Excellent customer service skills.
• Strongly detailed and well organized.
• Must be project oriented.
• Must be comfortable with deadlines.
• Must adept at creating presentations, memos and letters.
• Capable of acquiring third party vendors for special projects.
• Report writing.
• Must be capable of transitioning between tasks frequently.
• Meeting preparation including agenda, minutes and participant invitation and tracking, filing, presentation preparation, professional document preparation/footnoting, excel charts.
• Microsoft Office suite, Adobe Acrobat, Constant Contact, Turning Point or similar program.

Physical Demands - Clerical/Administrative Non-Patient Care:

• Frequent sitting and standing/walking with frequent position change.
• Continuous use of bilateral upper extremities in fine motor activities requiring fingering, grasping, and forward reaching between waist and chest level.
• Occasional/intermittent reaching at or above shoulder level.
• Occasional/intermittent bending, squatting, kneeling, pushing/pulling, twisting, and climbing.
• Occasional/intermittent lifting and carrying objects/equipment weighing up to 25 pounds.
• Continuous use of near vision, hearing and verbal communication skills in handling telephone calls, interacting with customers and co-workers and performing job duties.