Office Manager - Mountain Modern Home

Mountain Modern Home is a Custom Residential Construction & Interior Design firm serving the High Country of North Carolina: Boone, Banner Elk, Blowing Rock and beyond.

We are looking for an organized, dependable, and experienced Office Manager to help keep our office, team, and day-to-day operations running smoothly. This is an in-person hourly role, working Monday-Friday 8:00am - 5:00pm.

This role supports everything from bookkeeping and payroll to vendors, calendars, client meeting preparation, office supplies, marketing, and events. The right person is proactive, detail-oriented, comfortable juggling different types of tasks, and willing to jump in wherever needed.

Responsibilities Include

Office & Administrative Support

• Manage day-to-day office operations
• Maintain office supplies and equipment
• Coordinate printer lease reporting and service
• Order and organize product and design samples
• Manage mail and general correspondence
• Keep company and contact addresses updated
• Manage the conference room calendar and bookings
• Attend team huddles and assist with follow-up as needed
• Maintain vendor/subcontractor records, including W-9s and COIs
• Maintain organized company files and records
• Greet clients, vendors and visitors
• Greet and collect information from office walk-ins
• General Data Entry

Accounting & Bookkeeping

• Receive invoices and route them for approval
• Prepare and send client invoices, track payments and follow-up as needed
• Enter and organize receipts
• Scan and code receipts
• Maintain QuickBooks records
• Reconcile bank and credit card accounts
• Handle basic bookkeeping
• Process payments
• Assist with payroll
• Track sales tax and coordinate filings with accountant

Employee & Insurance Administration

• Maintain employee records
• Coordinate new hire and employee paperwork
• Assist with employee onboarding and offboarding
• Coordinate health insurance administration
• Maintain general liability and workers' compensation insurance
• Help manage other company insurance policies

Licenses, Memberships & Dues

• Track and renew annual licenses and certifications
• Manage professional and company memberships

Vehicles

• Manage vehicle registrations
• Track mileage
• Maintain vehicle insurance
• Coordinate repairs and maintenance

Client Support

• Prepare the office for client meetings
• Arrange lunches, snacks, and beverages
• Coordinate client gifts

Events & Community Involvement

• Provide support for company events
• Coordinate charitable giving and community involvement
• Assist with the Western Youth Network Christmas Tree initiative

Marketing

• Assist with social media content creation and scheduling
• Create simple flyers and promotional materials
• Order branded merchandise
• Help make use of partner benefits and promotions

What We’re Looking For

• Experienced Office Manager, ideally in Construction or similar environment
• Highly organized and dependable
• Strong attention to detail
• Comfortable managing several priorities at once
• Good written and verbal communication
• Confident working with numbers, records, and administrative systems
• Comfortable using QuickBooks and standard office software
• Willing to take ownership and solve problems
• Friendly, professional, and helpful with clients, vendors, and team members
• Marketing experience is a huge plus

Pay

• $23-28/hour based on experience
• 40 hours per week

Benefits

• Paid Holidays
• Paid Time Off
• Company Provided Health Insurance
• Paid Lunch Time

Location

• Mountain Modern Home Office: 10821 NC-105, Banner Elk, NC 28604

Interested candidates should apply by sending an email to MMH@helpwellco.com with their resume and a short cover letter. In the subject line, include: “Your Name – Office Manager Application – Mountain Modern Home – Indeed”. In the email, briefly share your favorite productivity tool and why you love it.

Pay: $23.00 - $28.00 per hour

Expected hours: 40.0 per week

Benefits:

• Health insurance
• Paid time off

Work Location: In person

Salary : $23 - $28