What are the responsibilities and job description for the Office Administrator position at Helpmates?
Stand Out as a Client-Focused Office Support Professional — Urgently hiring Office Assistant in Santa Ana!
Job Title: Office Assistant
Pay: $20 - $21 per hour
Hours: Monday to Friday, 8:00 AM to 5:00 PM
Start Date: ASAP
Looking for a role that offers a dynamic work environment and opportunities for growth? Join a growing organization in Santa Ana as an Office Assistant and become an essential part of a friendly, team-oriented workplace.
As an Office Assistant, you'll serve as the welcoming face of the office and provide vital support to keep daily operations running smoothly. Your ability to juggle multiple tasks while maintaining professionalism will help create a positive experience for clients and team members alike. You'll work closely with the administrative team to ensure the flow of information and tasks remains seamless, making a tangible impact every day.
What You'll Do
As an Office Assistant, you will be responsible for:
- Greeting clients and visitors with a warm, professional demeanor to ensure a positive first impression.
- Managing high-volume multi-line phone systems, directing calls efficiently, and providing accurate information to callers.
- Maintaining organized digital and physical filing systems to support efficient retrieval of documents and data.
- Assisting with light bookkeeping tasks such as processing invoices, data entry, and reconciliations to support the finance functions.
- Utilizing office software including MS Word, Excel, and Outlook, along with internal databases to manage schedules, documents, and communications.
- Supporting team members by stepping in during busy times or assisting with special projects, fostering a collaborative environment.
What You'll Bring
The ideal candidate will have:
- High school diploma or equivalent; additional administrative or office management training is a plus.
- Previous experience in customer service or administrative roles demonstrating excellent communication and problem-solving skills.
- Strong organizational skills with keen attention to detail, especially when handling paperwork and light financial tasks.
- Proficiency in MS Office tools (Word, Excel, Outlook) and comfort working with office hardware such as scanners and printers.
- A friendly, professional attitude with the flexibility to adapt to changing priorities.
Why Join Us in Santa Ana?
- Enjoy a supportive and collaborative work environment committed to your professional development.
- Benefit from opportunities to learn new skills across various office functions.
- Receive competitive hourly pay and steady work hours Monday through Friday, with potential for growth.
- Access affordable health and prescription coverage with no waiting period after employment begins.
Location & Schedule:
This position is on-site in Santa Ana, CA.. Work hours are Monday through Friday, 8:00 AM to 5:00 PM.
Ready to Take the Next Step?
If you're a motivated, detail-oriented professional ready to support a dynamic team in Santa Ana, apply today! Submit your resume along with a brief cover letter highlighting your relevant experience. Don’t miss this opportunity to grow your career with a trusted organization in Santa Ana, California.
Salary : $20 - $22