What are the responsibilities and job description for the Accounts Payable Specialist position at HELM AG?
Experience HELM as a unique family business and an attractive employer. Through a constant exchange of ideas, our ultimate goal is to offer our customers future-oriented solutions within our global network. At any time, in any place. This allows us to work proactively and think long-term - in operations, quality management, process optimization, product development and distribution. We are innovation drivers, possibility makers and a reliable partner, all in one.
Accounts Payable Specialist
Date: Apr 7, 2026
Location:
Tampa, FL, US, 33602
Business Unit:
Job Function: Finance / Controlling / Accounting / Tax
Level of Experience: Entry-Level
Position Summary
We are seeking a detail-oriented and proactive Accounts Payable Specialist to support invoice processing and workflow coordination within a SAP S/4HANA and OpenText VIM environment. This role plays a critical part in ensuring accurate invoice validation, efficient workflow management, and timely resolution of exceptions to support on-time payments and strong vendor relationships.
Key Responsibilities
Interested?
Join our motivated team and help shaping the future of HELM! Even if you do not fulfil all of the requirements in our profile, we encourage you to apply. It is important to us to find the right people who will enrich our team with their motivation and personality!
We look forward to receiving your application with all the necessary documents via our application portal.
Nearest Major Market: Tampa
Accounts Payable Specialist
Date: Apr 7, 2026
Location:
Tampa, FL, US, 33602
Business Unit:
Job Function: Finance / Controlling / Accounting / Tax
Level of Experience: Entry-Level
Position Summary
We are seeking a detail-oriented and proactive Accounts Payable Specialist to support invoice processing and workflow coordination within a SAP S/4HANA and OpenText VIM environment. This role plays a critical part in ensuring accurate invoice validation, efficient workflow management, and timely resolution of exceptions to support on-time payments and strong vendor relationships.
Key Responsibilities
- Process vendor invoices using SAP S/4HANA and OpenText VIM workflow
- Monitor and manage invoice workflow queues, ensuring timely approvals and proactive follow-ups
- Review and validate invoices for accuracy, including:
- PO matching (2-way/3-way match)
- Correct vendor ID, pricing, invoice date, and invoice number
- Collaborate with internal teams to:
- Obtain required Purchase Orders (POs) or FSDs
- Resolve discrepancies and workflow-related issues
- Troubleshoot and resolve common workflow exceptions, including:
- Missing PO, GR, or SES
- Blocked or duplicate invoices
- Incorrect coding or vendor master data issues
- Route and reassign invoices appropriately within workflow (Invoice Manager vs. Business users)
- Maintain accurate documentation and ensure proper audit trails within VIM
- Support vendor statement reconciliations and respond to vendor inquiries in a timely manner
- Process employee expense reports in SAP Concur, ensuring compliance with company policies and timely reimbursement
- Collect and distribute incoming office mail to appropriate departments and personnel
- Monitor the Accounts Payable inbox, ensuring timely review, response, and proper invoice routing
- Problem-solving mindset
- Strong follow-up and accountability
- Process improvement focus
- Team collaboration
- Time management and organization
Interested?
Join our motivated team and help shaping the future of HELM! Even if you do not fulfil all of the requirements in our profile, we encourage you to apply. It is important to us to find the right people who will enrich our team with their motivation and personality!
We look forward to receiving your application with all the necessary documents via our application portal.
Nearest Major Market: Tampa