What are the responsibilities and job description for the Executive Legal Assistant position at Helix Community Schools?
An Executive Legal Assistant (ELA) provides high-level administrative and legal support to executives, assisting with schedules, communications, and day-to-day operations that often include confidential or legal matters. The role requires strong organizational, communication, and analytical skills, as well as professionalism, discretion, and attention to detail.
Key Responsibilities
Key Responsibilities
- Calendar & Scheduling: Manage executive calendars, schedule meetings, and coordinate travel arrangements.
- Legal & Document Support: Prepare, review, and maintain contracts, agreements, and other legal correspondence.
- Communication Management: Draft and handle emails, phone calls, and formal communications on behalf of executives or legal counsel.
- Meeting Coordination: Organize meetings, prepare agendas and supporting materials, take minutes, and follow up on action items.
- Document Preparation: Conduct legal and administrative research, and compile reports or summaries for executive review.
- Office & Project Management: Support legal and compliance projects, track deliverables, and maintain organized digital filing systems.
- Confidentiality & Discretion: Handle sensitive legal, personnel, and organizational information with the highest level of confidentiality.
- Stakeholder Liaison: Serve as a professional point of contact between executives, attorneys, vendors, and organizational leaders.
- Event Planning: Coordinate executive or board meetings, trainings, and compliance-related events.
- Problem-Solving & Decision Support: Provide timely information and insights to assist with executive and legal decision-making.
- Strong understanding of legal terminology, documentation, and administrative processes
- Excellent organizational and time-management skills
- Excellent written and verbal communication
- Proficiency in office software (Microsoft Office, Google Suite, etc.)
- Ability to multitask and prioritize tasks effectively
- High level of professionalism and discretion
- Experience with travel coordination and event planning
- Strong interpersonal skills for liaising with executives, clients, and teams