What are the responsibilities and job description for the Scheduling Coordinator position at HeliosCore Technologies?
Full-Time Scheduling Coordinator – Miami, FL
Enjoy keeping calendars organized, coordinating moving parts, and making sure people know what’s happening and when? This could be a good fit.
We’re hiring a full-time Scheduling Coordinator in Miami, FL to help organize appointments, manage schedules, and keep daily activities running smoothly. You’ll work with different team members to coordinate availability, update scheduling records, and make sure changes are communicated clearly.
This role suits someone who enjoys structured work, pays attention to detail, and can keep track of several tasks without losing sight of the bigger picture. It’s an opportunity to build experience in scheduling, administration, and operations within a professional office environment.
A Typical Day
- Coordinate appointments, meetings, and schedules across the team.
- Update calendars and scheduling systems as plans change.
- Check availability and arrange suitable times for appointments.
- Communicate schedule details and changes to the relevant people.
- Identify scheduling conflicts and work with the team to resolve them.
- Send confirmations, reminders, and follow-up communications.
- Maintain accurate scheduling records and contact information.
- Track outstanding requests and follow up when details are missing.
- Help prioritize bookings based on deadlines and business needs.
- Prepare daily schedules and share updates with team members.
- Respond to routine scheduling enquiries by phone and email.
- Support the wider office with general administrative tasks when needed.
Who We’re Looking For
Experience is useful, but it isn’t everything. We’re looking for someone dependable who stays organized, communicates clearly, and takes responsibility for keeping schedules accurate.
- Good organization and attention to detail.
- Clear written and verbal communication skills.
- Comfortable using calendars, email, spreadsheets, and standard office software.
- Able to manage multiple requests and changing priorities.
- Reliable, punctual, and professional.
- Comfortable working independently and as part of a team.
- Able to follow up on tasks and keep information up to date.
- Previous scheduling, reception, administrative, customer service, or office experience is a plus, but training can be provided.
The Details
- Full-time position
- Location: Miami, FL
- Work arrangement: Office-based
- Schedule: Regular business hours
- Competitive hourly pay.
- Training on scheduling systems and internal procedures
- Opportunities to develop within the administrative or operations team
If you’re looking for a full-time Scheduling Coordinator job in Miami, FL and want a role where you can strengthen your organizational skills, coordinate daily activities, and become a valued part of the team, we’d like to hear from you.
Apply today — submit your current resume for consideration.
We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.
Pay: $22.00 - $28.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Vision insurance
Work Location: In person
Salary : $22 - $28