What are the responsibilities and job description for the Administrative Assistant & Accounting Support position at Helicopter Specialties, Inc?
Overview
We are seeking a highly organized and detail-oriented Administrative & Bookkeeping Assistant to support the daily operational functions and financial structure of our business. This vital role combines administrative excellence with foundational accounting tasks, ensuring smooth office operations and accurate financial record-keeping. The ideal candidate will demonstrate exceptional organizational skills, strong communication abilities, and bookkeeping knowledge.
Duties
- Manage front desk responsibilities, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
- Handle incoming and outgoing correspondence, emails, and phone inquiries efficiently, maintaining excellent phone etiquette
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and confidential information handling
- Support bookkeeping activities using QuickBooks Online, including accounts payable, accounts receivable, and payroll
- Prepare reports, proofread documents for accuracy, and perform clerical duties such as copying, scanning, and data entry with precision
- Provide exceptional customer support by addressing client inquiries promptly and professionally while maintaining confidentiality
Qualifications
- Proven experience in office administrative roles with strong clerical skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) tools for document creation and communication
- Familiarity with QuickBooks or comparable bookkeeping software for basic accounting functions
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Strong verbal and written communication skills.
- Demonstrated computer literacy with high attention to detail in typing, proofreading, and data entry tasks
- Experience handling confidential information with integrity and professionalism
- Ability to manage multiple responsibilities efficiently while maintaining high standards of accuracy and timeliness
- This role offers the chance to develop your administrative expertise while supporting essential financial functions.
Pay: $20.00 - $25.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $20 - $25