What are the responsibilities and job description for the Administrative Assistant position at Heimerl & Lammers?
We are a mid-sized family law firm looking for a dependable, organized, and proactive Legal Administrative Assistant to support our attorneys and staff. The right person will be comfortable handling a variety of administrative and legal support tasks in a fast-paced environment focused on family law (divorce, child custody, support, mediation, etc.). If you enjoy helping clients, keeping things running smoothly, and being part of a collaborative team, we’d love to meet you.
Key Responsibilities
- Provide administrative and clerical support to attorneys and paralegals.
- Maintain client files (physical and/or electronic), ensure all documents are properly scanned, indexed, and filed; purge/archive as needed.
- Open new client/matter files, enter data into case management system, track deadlines and follow up on tasks.
- Work with paralegals and attorneys to support hearings, mediations and client meetings: making copies, organizing binders.
- Uphold confidentiality and ethical standards at all times; interact with clients professionally and courteously.
Qualifications
- High school diploma required; Associate degree or certificate preferred.
- Strong working knowledge of MS Office (Word, Excel, Outlook) and comfort learning legal case‐management software.
- Excellent organizational, time‐management and multi‐tasking skills. Ability to prioritize tasks, work under pressure and meet deadlines.
- Strong verbal and written communication skills; attention to detail and accuracy.
- Ability to maintain confidentiality, show good judgment and work independently with minimal supervision.
- Positive attitude, professional presence, and ability to work well in a team environment.
What We Offer
- Competitive compensation and benefits package (health insurance, paid time off, holiday schedule).
- A supportive, collaborative work environment in a well‐established family law firm.
- Opportunities for professional growth and cross‐training in family-law processes.
- Convenient location in Minnetonka with easy access to metro amenities.
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Salary : $50,000 - $60,000