What are the responsibilities and job description for the Office Assistant position at Heiberg Engineering & Forensic Services?
We are seeking a reliable and detail-oriented Office Assistant to support the daily operations of our office. This role is essential in ensuring smooth administrative processes, assisting staff and clients, and maintaining an organized and efficient work environment. The ideal candidate is proactive, professional, and able to manage multiple tasks while maintaining a high level of accuracy.
Key Responsibilities:
- Perform general administrative duties, including answering phones, responding to emails, and managing correspondence.
- Assist with scheduling appointments, meetings, and coordinating calendars.
- Maintain organized filing systems, both digital and physical, ensuring confidential information is secure.
- Enter, update, and maintain accurate data in company databases and systems.
- Order and manage office supplies and coordinate with vendors when necessary.
- Assist with billing, invoicing, and basic bookkeeping tasks.
- Support staff with day-to-day tasks and special projects as assigned.
- Maintain a clean, organized, and professional office environment.