What are the responsibilities and job description for the Procure-to-Pay Disbursements Specialist position at HECO?
Join HECO Inc. as a Procure-to-Pay Disbursements Specialist
Step into a day where your precision keeps our operations humming. Morning begins with triaging the AP inbox, reviewing and coding a high volume of invoices. You perform three-way matches against purchase orders and receipts, flag discrepancies, and partner with procurement and other teams to get issues resolved quickly. Midday is all about preparing disbursements: weekly check runs plus ACH, wire, and other electronic payments. Throughout the day, you field vendor questions, reconcile statements, and keep documentation airtight. As month-end approaches, you assist with accruals and prepare AP aging reports, and when audits arrive, you supply clear documentation and explanations.
What you will handle
$45-50k depending on experience level.
Benefits
Health insurance, Life Insurance, PTO, 401(k)
Core proficiency
Accounts Payable (AP)
Step into a day where your precision keeps our operations humming. Morning begins with triaging the AP inbox, reviewing and coding a high volume of invoices. You perform three-way matches against purchase orders and receipts, flag discrepancies, and partner with procurement and other teams to get issues resolved quickly. Midday is all about preparing disbursements: weekly check runs plus ACH, wire, and other electronic payments. Throughout the day, you field vendor questions, reconcile statements, and keep documentation airtight. As month-end approaches, you assist with accruals and prepare AP aging reports, and when audits arrive, you supply clear documentation and explanations.
What you will handle
- Review, code, and process a high volume of vendor invoices accurately and efficiently.
- Perform three-way matching of purchase orders, receipts, and invoices to ensure completeness and accuracy.
- Schedule and execute weekly check runs along with ACH, wire, and other electronic payments.
- Respond to vendor inquiries and resolve payment discrepancies promptly.
- Reconcile vendor statements and follow up on outstanding items.
- Support month-end close activities, including accruals and AP aging reports.
- Maintain thorough documentation and uphold internal controls and company policies.
- Collaborate with procurement and cross-functional partners to resolve invoice or PO-related issues.
- Provide documentation and explanations during audits.
- Associate or bachelor’s degree in Accounting, Finance, or related field preferred (or equivalent experience).
- 2 years of hands-on accounts payable or similar accounting experience.
- Solid grounding in general accounting principles and AP best practices.
- Comfort with technology and new systems.
- Excel proficiency, including data sorting and filtering.
- Exceptional accuracy, attention to detail, and organization.
- Ability to prioritize competing deadlines in a fast-paced environment.
- Strong interpersonal and communication skills.
- ERP systems and automated AP workflow tools.
- Familiarity with 1099 processing and sales tax compliance.
- Background in high-volume, multi-entity environments.
$45-50k depending on experience level.
Benefits
Health insurance, Life Insurance, PTO, 401(k)
Core proficiency
Accounts Payable (AP)
Salary : $45 - $50