Experienced Legal Secretary/Administrative Assistant

Responsibilities

Assisting lawyers with various administrative responsibilities including the following:

· Typing and filing of documents

· Answering telephones and emails.

· Document creation and production.

· Maintaining calendars and scheduling.

· Faxing and Scanning.

· Organize and maintain client files (paper and electronic).

· Schedule and make appointments, keep abreast of important deadlines.

· Maintain client lists, billing files and lawyer working files.

· Communicate effectively orally and in writing, including communication with attorneys,

paralegals, staff, clients, opposing counsel, judicial personnel, vendors and other third-parties.

Qualifications

· Strong analytical and writing skills, including drafting routine correspondence and file memos, as well as proofreading legal documents and correspondence.

· Comprehensive computer skills, including word processing, spreadsheets, presentations, document management, time and billing, calendar and docketing, desktop publishing.

· Highly organized, including maintaining client files (paper and electronic), project management, tracking multiple deadlines, maintaining calendars, and organizing client and other attorney meetings. Must be pro-active and an independent thinker.

· Asks pertinent questions generally and especially when unsure of attorney directions or deadlines.

· Pays strong attention to detail, especially with written and oral communication, client deadlines, and file organization.

· Excellent client service and listening skills.

· Able to work with diverse personalities within various levels of the organization.

· Exercises sound independent judgment under minimal direct supervision yet works as part of a team. Collaborates with co-workers and third parties. Cannot be afraid to work with others.

· Flexible demeanor; adapts well to changing priorities and work-load demands.

· Has a strong work ethic, discretion, and good judgment; maintains professional demeanor.

Physical Demands

• Sitting for extended periods of time, standing, stooping, and reaching.

· Visual acuity and manual dexterity required to operate computer.

• Range of hearing and vision sufficient to operate standard office machines and communicate with clients in person and via telephone.

· Must be able to lift up-to 20 pounds.

• Manual dexterity enough to operate standard office equipment such as computers, fax machines, calculators, telephones, etc.

Working Demands

· Normal office environment.

· Occasionally subjected to pressure due to time demands.

· Sometimes may be called upon to work more than 35 hours per week.

Pay: $48,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $48,000 - $70,000