Administrative Assistant

Position Summary

Heck Construction Company Inc. is seeking a highly organized, self-motivated, and detail-oriented Administrative Assistant to support our Commercial Construction team. This individual will play a vital role in the day-to-day operations of the department by managing project documentation, assisting with financial processes, supporting project managers, and providing exceptional administrative support. The ideal candidate thrives in a fast-paced environment, can effectively manage multiple priorities, and is proficient in Microsoft Office applications.

Key Responsibilities

• Prepare and process AIA billing for commercial construction projects.
• Execute and distribute subcontract agreements to subcontractors.
• Process and track project submittals.
• Enter purchase orders (POs) and invoices into QuickBooks and internal tracking spreadsheets.
• Distribute purchase orders and invoices to Project Managers for review and approval.
• Generate and maintain project profitability reports.
• Answer and direct incoming phone calls in a professional and courteous manner.
• Provide administrative support to the Commercial Construction team, including Project Managers and department leadership.
• Assist with operation and troubleshooting of office printers and plotters, including printing construction drawings and project documents.
• Maintain organized electronic and hard-copy project files.
• Coordinate multiple administrative tasks while meeting deadlines and maintaining accuracy.
• Perform other administrative duties as assigned to support department operations.

Qualifications

• Associate degree or equivalent administrative experience preferred.
• Previous experience in the construction industry is preferred.
• Experience with AIA billing is preferred.
• Working knowledge of QuickBooks is preferred.
• Proficient in Microsoft Office Suite, including:
• Outlook
• Word
• Excel
• Teams
• Excellent organizational, time management, and multitasking skills.
• Strong attention to detail and commitment to accuracy.
• Self-motivated with the ability to work independently and as part of a team.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.

Key Attributes

• Detail-oriented and organized
• Strong problem-solving skills
• Positive attitude and willingness to help others
• Dependable and reliable
• Ability to prioritize multiple tasks in a fast-paced environment
• Team player with excellent customer service skills

Pay: $24.00 - $29.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $24 - $29