Payroll and Accounting Specialist

Heartway Corporation, a non-for-profit 501(c)(3) long term care company, is seeking a dependable and detail-oriented Payroll & Accounting Specialist to join our team. This position will based in our Tulsa office.

This position is responsible for processing payroll, managing accounts payable and accounts receivable, maintaining accurate financial records, and supporting the overall accounting function. The successful candidate will have strong analytical skills, exceptional attention to detail, and the ability to handle sensitive financial information with confidentiality.

Key ResponsibilitiesPayroll Administration

• Process weekly, bi-weekly, or semi-monthly payroll accurately and on schedule using Paylocity.
• Maintain employee payroll records, tax information, deductions, garnishments, and benefits.
• Ensure compliance with federal, state, and local payroll regulations.
• Prepare payroll reports and reconcile payroll-related accounts.
• Respond to employee payroll inquiries in a timely manner.
• Coordinate payroll changes, new hires, terminations, and benefits deductions.

Accounting Functions

• Process accounts payable invoices and vendor payments.
• Generate customer invoices and manage accounts receivable.
• Weekly Medicaid billing.
• Assist with month-end and year-end closing procedures.
• Support audits and ensure compliance with accounting policies and procedures.
• Maintain accurate financial records and filing systems.

Administrative Support

• Assist with employee onboarding paperwork and personnel records.
• Support management with reporting and special projects.
• Maintain confidentiality of payroll, employee, and financial information.

Qualifications Required

• Associate degree in Accounting, Finance, Business Administration, or related field; equivalent experience may be considered.
• 3 years of experience in payroll processing and accounting.
• Experience with payroll software and accounting systems.
• Strong understanding of accounts payable and accounts receivable.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.

Preferred

• Experience with Paylocity payroll systems.
• Experience with PointClickCare system.
• Knowledge of payroll tax regulations and reporting requirements.
• Experience in healthcare.

Compensation & Benefits

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid vacation, sick, and holidays.
• 401(k) with 3% company match.
• Professional development opportunities.
• Stable and supportive work environment.

Pay: $30.00 - $35.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $30 - $35