What are the responsibilities and job description for the Payroll Specialist position at Heartland Restaurant Group?
Job description:
The Position is on-site, Monday-Friday at our office in Forest Hills, PA.
Heartland Restaurant Group, a leading Dunkin’ franchisee, is seeking an experienced Payroll Specialist to join our Support Center team. This role is key to ensuring our 1,800 employees are paid accurately and on time, while also supporting payroll system integrations, audits, and process improvements.
What You’ll Do
- Process full-cycle, multi-state biweekly payroll for 1,800 employees.
- Manage and process all payroll taxes, EFTPS, 941 filings, and quarterly/annual tax reports.
- Handle garnishments, child support payments, benefit deductions, and 401(k) contributions/adjustments.
- Reconcile payroll transactions and GL entries; process ACH uploads to banks.
- Coordinate with HR, Accounting, and Operations to maintain accurate employee records.
- Implement, maintain, and support payroll/timekeeping software integrations.
- Support audits (401k, workers’ comp, compliance) and certified payroll reporting.
- Ensure compliance with federal, state, and local wage and hour laws.
- Assist with year-end reporting, including W-2s and 1095s.
- Develop and update payroll-related policies and procedures.
- Respond to employee payroll inquiries with professionalism and timeliness.
What We’re Looking For
- 5 years of payroll processing experience
- Minimum 5 years of recent experience using ADP Workforce Now and Paycom for payroll processing required.
- Strong knowledge of payroll laws, prevailing wage, garnishments, and benefit deductions.
- Advanced skills in Microsoft Office (Excel, Teams, Outlook, Word, PowerPoint).
- Excellent attention to detail, organizational, and problem-solving skills.
- Strong ability to manage multiple deadlines in a fast-paced environment.
- High level of confidentiality, integrity, and professionalism.
