Facilities Manager

SUMMARY:   The Facilities Manager is responsible for overseeing the daily operations and maintenance of all facilities within the organization. This includes managing building systems, ensuring the safety and functionality of the premises, and handling all maintenance and repairs. The Facilities Manager will also be responsible for ensuring compliance with safety regulations, managing vendor relationships, and supporting the overall operational efficiency of the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Include, but are not limited to the following as other duties may be assigned:

• Oversee and ensure the timely and effective maintenance of all facilities, including HVAC, electrical, plumbing, security systems, and general upkeep. Coordinate all repair requests and ensure proper execution of tasks.
• Negotiate and manage contracts with external service providers for maintenance, repairs, and other facilities-related services. Evaluate vendor performance and maintain relationships with service providers to ensure high-quality work and competitive pricing.
• Ensure that all facilities meet health and safety standards and are compliant with local, state, and federal regulations. Conduct regular safety inspections and implement corrective measures as needed. Ensure compliance with ADA regulations, fire safety codes, and OSHA standards.
• Develop and manage the facilities budget, ensuring cost-effective operations while maintaining high standards for building upkeep and operations. Track expenses, identify cost-saving opportunities, and provide regular financial reports.
• Oversee space management and ensure optimal use of office and facility space. Assist with reconfiguring or redesigning spaces as necessary to improve workflow, efficiency, or capacity needs.
• Develop and implement emergency preparedness plans, including evacuation procedures and response protocols for natural disasters, fires, or other emergencies. Ensure staff are trained in emergency procedures.
• Manage sustainability programs, including waste reduction, recycling programs, energy efficiency, and water conservation. Seek out and implement green initiatives to improve the environmental impact of the organization’s facilities.
• Oversee the procurement and management of necessary materials, supplies, and equipment to support daily operations. Ensure that all supplies are in stock and ready for use when needed.
• Manage and lead a team of maintenance staff, custodians, or other facility personnel. Provide direction, training, and performance evaluations, and ensure the team meets operational standards.
• Plan and oversee facility-related projects, such as office renovations, expansions, or other infrastructure improvements. Ensure projects are completed on time, within budget, and meet the necessary quality standards.
• Other Duties as Assigned

Leadership Competencies:

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must pass a drug screen.  A criminal background check is required.  A driver’s license check is required.  Must show proof of current driver’s license and minimum auto liability insurance coverage.

Minimum Skills:

• Strong knowledge of building systems, including HVAC, electrical, plumbing, and fire safety.
• Proven experience in managing budgets, contracts, and vendors.
• Excellent communication and interpersonal skills, with the ability to manage relationships with contractors, staff, and leadership.
• Strong problem-solving skills and the ability to address maintenance and operational issues efficiently.
• Ability to manage multiple projects and priorities in a fast-paced environment.
• Familiarity with relevant safety, environmental, and regulatory requirements.
• Proficiency with facilities management software and Microsoft Office Suite (Excel, Word, Outlook).

Education and/or Experience, Technical Skills:

Bachelor's degree in Facilities Management, Business Administration, Engineering, or a related field (or equivalent work experience). 5 years of experience in facilities management, building operations, or a related field. Certification in Facilities Management (e.g., IFMA, BOMA) is a plus.

Certificates, Licenses, Registrations:

Must maintain a valid driver's license and a driving record acceptable to Goodwill's liability insurance provider. 

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Regularly exposed to outdoor weather conditions
• Frequently exposed to fumes, airborne particles (lint and dust), and animal hair.
• Occasionally exposed to moving parts; high, precarious places; and vibration.
• Regularly exposed to noise levels that vary from quiet to loud.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Frequently required to communicate.
• Frequently required to travel.
• The job requires using a computer.

Discrimination Reports:

It is the policy of Heart of Texas Goodwill to ensure equal employment opportunity in accordance with all state and federal regulations and guidelines. Employment discrimination against employees and applicants due to race, color, religion, sex (including sexual harassment), national origin, disability, age (40 years old or more), military status, or veteran status is illegal.

Heart of Texas Goodwill managers and employees will comply with state and federal equal employment laws, rules, regulations, and guidelines. Any employees that deliberately violate this policy will be subject to disciplinary action.

Persons who believe Heart of Texas Goodwill has discriminated against them may file a discrimination complaint with the Compliance Officer. The Compliance Officer has full authority to manage issues involving employment discrimination.

Point of contact to file allegations of discrimination:

Compliance Officer

Location:1700 S New Road, Waco TX 76711

Phone Number: 254-753-7337 ext. 450

Email Address: hr@hotgoodwill.org

Salary : $45,000 - $50,000