Accountant

Job Summary 

The Accountant is responsible for the day-to-day accounting operations of the Marion County Jail and Sumter County Jail. This includes ensuring the books and records are accurate and current. Supporting business operations, the Controller and the CFO in planning and controlling HFHC’s (Jails) financial affairs and activities. Displays commitment to outstanding customer service. 

Qualifications / Requirements 

• Bachelor’s degree preferred. Equivalent combination of education and experience may be substituted. 

• Three years’ experience as an Accountant 

• Proficient with accounting software, Excel, Word and easily learns other applications as needed. 

• Ability to communicate effectively in person, by phone, and in writing. 

• Ability to work independently and to be accurate, efficient, and organized.  

• Ability to maintain harmonious working relationships, working together in a spirit of teamwork and cooperation. 

Essential Functions 

Accounting 

• Maintains and updates the chart of accounts. 

• Prepares standard journal entries and adjusts entries for month end and year end closings. 

• Prepares monthly financial statements. 

• Prepare weekly account balances for Chief Healthcare Administrator 

• Record month end entries, such as prepaid expenses, revenue, interest, safe harbor, etc. 

• Record and transfer payment for reimbursements between jails and to HFHC. 

• Prepares timely and accurate bank reconciliations for CFO review. 

• Assist in End of Year functions.  

Accounts Payable 

• Enter invoices and expenses. 

• Reviews A/P batches to ensure proper GL codes are used and dates are appropriate. 

• Prepare invoices for payment, check runs, and send payments. 

• Enter fixed assets. 

• Enter credit card charges and payments. 

• Coordinate with vendor and CorrectCare for any claim discrepancies 

• Follow up and respond to vendor inquiries regarding payment 

• Enter W9 information into financial system. 

• Send 1099 forms to vendors yearly. 

Audit 

• Assists CFO and Controller with the audit. 

Payroll 

• Review timecards for supervisor approvals. 

• Ensures department has appropriate documentation for processing reimbursements, bonuses, collaborating, etc. 

• Reviews and processes payroll biweekly 

• Liaison with payroll vendor as well as Supervisors approving payroll. 

• Record payroll, benefits, and payroll fees in Accounting Software. 

• Submit employee 401k contributions and loans, record in accounting software. 

Other  

• Makes recommendations to develop, improve and update HFHC’s systems. 

• Attend meetings, as required. 

• Completes special projects, as assigned. 

Physical Requirements 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.