Health Law Paralegal and Operations Manager

The Role

You will work in close partnership with the firm’s founder and principal attorney. In your first months, you’ll learn the firm’s standards, methods and expectations and then you’ll take the reins on day-to-day operations, moving matters forward and keeping the firm running. This is a role for someone who wants to lead, not just execute: someone who is ready to be trusted with real decisions, to be the go-to person for daily matters and eventually bring new team members up to the standards you have mastered.

Your week will move between client engagement, legal work and firm operations.

Please do not apply to this position if you are a law school graduate waiting to pass the bar. This is not a paralegal to associate attorney track. We are looking for a long term paralegal.

What You’ll Own

Client engagement and intake

You’re the first voice prospective clients hear when they call the firm. You qualify the matter against our practice areas, whether the client sounds like a good fit for the firm, communicate what we do and ensure the right leads book a consult. For active clients, you’re a daily point of contact for status updates, document requests, and follow-up.

Legal support

You draft first versions of routine client correspondence, agreements, and policies and procedures for attorney review. You support regulatory matters by gathering records, organizing exhibits, and tracking deadlines. You conduct legal research on assigned questions and draft summaries with primary sources cited. You draft blog posts and LinkedIn posts highlighting legal news, firm matters and important updates.

Firm operations

You organize client files, emails and the firm’s client management systems. You help build the firm’s operations, templates and bring solutions to the table when you see current systems that aren’t working.

You Will Thrive In This Position If:

• You like talking to people and make them feel taken care of while remaining professional. You are a good read of character and know within a few minutes whether a potential client will be a good fit or is better left alone, even if their matter fits the firm’s scope.
• You’re a natural organizer. You catch errors, typos, inconsistent formatting, and missing information. Disorder in files or workflows triggers an instinct to fix it.
• You take direction well and are coachable. You’re comfortable executing someone else’s standards and take feedback without defensiveness. You take pride in making the people and business you support more effective and are fully capable of running independently inside a defined scope.

You Will Thrive In This Position If:

• You like talking to people and make them feel taken care of while remaining professional. You are a good read of character and know within a few minutes whether a potential client will be a good fit or is better left alone, even if their matter fits the firm’s scope.
• You’re a natural organizer. You catch errors, typos, inconsistent formatting, and missing information. Disorder in files or workflows triggers an instinct to fix it.
• You take direction well and are coachable. You’re comfortable executing someone else’s standards and take feedback without defensiveness. You take pride in making the people and business you support more effective and are fully capable of running independently inside a defined scope.

Experience

• At least 5 years of paralegal experience with substantive work in contracts, regulatory compliance and transactions, preferably in health law
• Direct experience supporting Medicare/Medicaid audits, ADRs, or appeals
• Experience incorporating entities and drafting corporate documentation
• Prior customer service experience in a professional setting
• Prior experience using Clio Manage; Clio Grow strongly preferred
• Comfortable in Google Workspace, Microsoft Word, Adobe Acrobat, and AI-assisted legal research tools

How to Apply

Send your resume and a short note that answers:

1. What makes you a strong fit for this role?

2. Tell us about a healthcare matter you worked on. What was your role and how did you contribute?

3. Describe a time you encountered a problem at a previous job and how you handled it.

Who We Are

HealthWise Legal, APC is a boutique healthcare law firm based in Los Angeles. Our clients are healthcare providers and businesses serving healthcare providers. We handle the legal work that gets businesses off the ground, keeps them compliant and helps them grow: entity structuring, licensing, contracts, federal and state healthcare program compliance, and mergers and acquisitions are our bread and butter.

The firm is growing, the client base is expanding, and we are building the infrastructure to scale. We are looking for someone who wants to get in early, help shape how the firm operates, and grow with us.