What are the responsibilities and job description for the Executive Assistant- Rochester Hills, MI position at HealthQuest Physical Therapy?
Rochester Hills, Michigan
The primary responsibility of the Executive Assistant is to coordinate, maintain, and provide daily support to the Executive team. The Executive Assistant is also responsible for documenting clinic performance using the ‘All Star Clinic’ goals made by the executives to score the clinic’s level of ongoing performance.
Date Posted: 10/20/2026
Job Type: Full Time
Min Salary: $60,000
Max Salary: $70,000
Location: 1773 Star-Batt Dr., Rochester Hills, MI 48309
Type: Full Time
Qualifications:
- High School Diploma required
- Three years executive assistant experience preferred
- Notary Certification Required – may be obtained upon hire
Required Skills & Competencies:
- Exceptionally well-organized
- Attentiveness to detail
- Accuracy in completion of routine tasks
- Excellent communication skills, written and verbal
- Responsible with confidential information
- Critical thinking skills
- Aptitude for solving problems
- Calm under stressful conditions
- Consistency and predictable in the regular attendance to duty
- Flexibility in attendance at special events
- Drive toward and satisfaction in the attainment of goals
- Individual initiative as well as participation in group efforts
- Flexibility and cooperation with new processes
- Proficient with or the ability to quickly learn electronic medical record (EMR) system
- Proficient in Microsoft Office Suite and Adobe.
Responsibilities:
- Assist the Executive team with daily tasks.
- Manage and respond to email messages on behalf of the Executive team.
- Track the Clinical Director’s admin “All Star” duties and notify them of their score.
- Coordinate and schedule meetings for Executive team.
- Assist in the creation of documents including the preparation of legal documents such as lease agreements, operating agreements, management agreements and retrieving signatures.
- Coordinate receipt of all incident reports.
- Schedule travel for the Executive team.
- Follow up on submitted insurance claims and assist with legal cases.
- Prepare and submit monthly mileage logs.
- Purchase equipment and supplies requested by the Executive team.
- Coordinate staff meetings, sign-ups, catering, and supplies needed.
- Reconcile the credit card statement to account for purchases made for the HQPT employees and Executive team.
- Notarize documents as needed.
- Coordinate internal audits for the company.
- Monitor FTE for all Physical Therapist and clinics.
- Complete Limber and Raintree dashboard tasks.
- Coordinate different events including event planning, guest invitations, and registration.
- Understand, comply, and uphold all Code of Conduct standards and support ethical behavior in the workplace.
- Perform all other duties as assigned.
Benefits:
- Opportunity for growth & Ownership
- Mentorship & career development
- Meaningful and rewarding work environment
- Family and team-like environment
- Competitive benefits packages
- Medical, Dental and Vision insurance
- Short-term, long-term, and life insurance
- Supplemental Benefits (critical illness, hospital indemnity insurance, accident insurance)
- Identity protection
- 401(k) with matching & retirement
- HSA and FSA plans available
- Paid time off
To be considered for this role, candidates must successfully pass an internal screening against the OIG Exclusions list.
Job Features
Salary : $60,000 - $70,000