What are the responsibilities and job description for the Property Manager position at HealthPort?
Property Manager
Full-Time | Salisbury, MD & Surrounding Counties
Schedule: Monday-Thursday 36 hour, 4-Day Work Week
Salary Range: $60,000–$75,000 annually
Position Overview
The Property Manager (Technical Focus) is responsible for overseeing the daily operations, maintenance, compliance, and capital improvement projects of residential and clinical properties operated by a nonprofit behavioral health organization. This role combines traditional property management responsibilities with hands-on technical expertise in building systems, safety compliance, and facilities planning to ensure safe, therapeutic, and code-compliant environments for clients and staff.
Key Responsibilities
Property & Facilities Operations
- Oversee day-to-day operations of residential homes, outpatient clinics, and administrative offices.
- Ensure properties are safe, well-maintained, and supportive of behavioral health treatment services.
- Conduct regular property inspections and develop preventative maintenance plans.
- Coordinate repairs and oversee maintenance staff and third-party vendors.
- Maintain and understand all legal components and related documents related to landlord tenant law
Technical & Building Systems Management
- Maintain and troubleshoot building systems including HVAC, plumbing, electrical, fire/life safety systems, and security systems.
- Develop and manage preventative maintenance schedules.
- Maintain records of inspections, warranties, service contracts, and compliance documentation.
- Support small renovation and capital improvement projects.
- Assist in long-term facilities planning and asset lifecycle management.
Compliance & Risk Management
- Ensure compliance with local, state, and federal building codes, health and safety regulations, and licensing standards applicable to behavioral health facilities.
- Coordinate fire inspections, life-safety drills, and environmental health requirements.
- Maintain documentation for accreditation and regulatory audits.
- Identify and mitigate property-related risks.
- Key inventory and password control/compliance
Vendor & Contract Management
- Source, negotiate, and manage contracts with maintenance vendors and service providers.
- Monitor vendor performance, timelines, and budgets.
- Review and approve invoices in collaboration with Finance.
- Interact with operations monthly/as needed related to tenants in rental housing.
Budgeting & Financial Oversight
- Assist in developing annual property and capital improvement budgets.
- Track maintenance expenses and recommend cost-saving initiatives.
- Provide cost estimates for repairs and upgrades.
- Decipher and allocate legal bills in relation to landlord tenant law
- Complete or oversee all encompassing property management rents, additional rents and security deposits invoices as well as security deposit interest calculations and tracking.
Emergency Response
- Respond to urgent maintenance and facility-related issues.
- Participate in on-call rotation as required.
- Implement emergency preparedness plans related to facilities.
Qualifications
Education & Experience
- Bachelor’s degree in Facilities Management, Construction Management, Engineering, or related field preferred; equivalent experience considered.
- 3–5 years of property or facilities management experience.
- Experience in healthcare, nonprofit, supportive housing, or behavioral health settings strongly preferred.
Technical Skills
- Strong working knowledge of:
- HVAC systems
- Electrical and plumbing systems
- Fire and life-safety systems
- Building automation systems (preferred)
- Ability to read blueprints and technical specifications.
- Proficiency in work order and property management software.
- Working knowledge of OSHA and ADA compliance standards.
Certifications (Preferred)
- Certified Property Manager (CPM) Preferred
- Facilities Management Professional (FMP) Preferred
- OSHA certification
About HealthPort
- HealthPort is a Certified Community Behavioral Health Center offering outpatient therapy, substance use services, and primary care. Our mission is to cultivate an organically developmental, evidence‑based culture dedicated to community wellness. We provide competitive compensation, a comprehensive benefits package, and a 401(k) with employer contribution and match. HealthPort is a National Health Service Corps (NHSC) eligible employer and participates in other loan forgiveness programs.
Salary : $60,000 - $75,000