What are the responsibilities and job description for the Maintenance Coordinator position at HealthPort?
Maintenance Coordinator
Full-Time | Salisbury, MD & Surrounding Counties
Schedule: Monday-Thursday 36 hour, 4-Day Work Week
Salary Range: $50,000–$65,000 annually
Position Summary
The Maintenance Coordinator is responsible for overseeing and coordinating all maintenance activities across assigned properties. This role ensures that building systems including HVAC, electrical, plumbing, and appliances are properly maintained, repaired, and operating efficiently. The coordinator manages purchase orders, work orders, vendor relationships, and inventory to support timely and cost-effective property operations.
Key Responsibilities
Maintenance Coordination
- Receive, prioritize, and assign maintenance requests (work orders).
- Coordinate repairs and preventive maintenance for:
- HVAC systems
- Electrical systems
- Plumbing systems
- Appliances and equipment
- Track progress and ensure timely completion of all work orders.
- Conduct routine property inspections to identify maintenance needs.
- Property Inspections and reporting
Property Systems Knowledge
- Maintain working knowledge of all building components and systems.
- Troubleshoot basic issues and determine when to escalate to specialized vendors.
- Ensure compliance with safety standards and local building codes.
Purchasing & Inventory Management
- Identify and procure necessary materials, tools, and equipment.
- Create and manage purchase orders (POs).
- Maintain inventory of maintenance supplies and parts.
- Monitor costs and work within budget guidelines.
Vendor & Contractor Management
- Source, schedule, and coordinate third-party vendors and contractors.
- Obtain quotes and negotiate pricing when needed.
- Ensure vendor work meets quality and safety standards.
Administrative Duties
- Maintain accurate records of:
- Work orders
- Purchase orders
- Maintenance logs
- Service contracts
- Fire Safety Plans for all Programs, Offices and Homes
- Prepare reports on maintenance activities and expenses.
- Use property management or CMMS software to track tasks and documentation.
Communication
- Serve as the main point of contact between tenants, property management, and maintenance teams.
- Provide updates on maintenance status and timelines.
- Address tenant concerns related to maintenance issues.
Qualifications
- High school diploma or equivalent (associate’s or technical degree preferred).
- 2 years of experience in property maintenance, facilities coordination, or a similar role.
- Working knowledge of HVAC, electrical, plumbing, and general building systems.
- Experience with purchase orders, work orders, and inventory management.
- Strong organizational and multitasking skills.
- Proficiency in property management or maintenance software is a plus.
- Excellent communication and problem-solving abilities.
Key Skills
- Attention to detail
- Time management
- Vendor coordination
- Budget awareness
- Technical troubleshooting
- Recordkeeping and documentation
Work Environment
- Combination of office and on-site property work.
- May require occasional after-hours coordination for emergency repairs.
About HealthPort
- HealthPort is a federally designated expansion grantee Certified Community Behavioral Health Center offering outpatient therapy, substance use services, and primary care. Our mission is to cultivate an organically developmental, evidence‑based culture dedicated to community wellness. We provide competitive compensation, a comprehensive benefits package, and a 401(k) with employer contribution and match. HealthPort is a National Health Service Corps (NHSC) eligible employer and participates in other loan forgiveness programs.
Salary : $50,000 - $65,000