ADMINISTRATIVE DEVELOPMENT COORDINATOR - 10202026-81849

Job Information

State of Tennessee Job Information

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF HEALTH, MADISON COUNTY

This position is located at the West Tennessee Regional Office.

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to three years of increasingly responsible full-time professional staff administrative experience.

Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.

OR

Two years of increasingly responsible professional administrative services experience with the State of Tennessee.

Overview

The Administrative Development Coordinator is responsible for delivering comprehensive orientation and training for all Public Health Office staff and administrative personnel across the 20 county health departments within the West Region. This position ensures consistent and effective administrative operations by training new and existing staff on PTBMIS, the Electronic Health Record system, and other required applications. The role also coordinates training schedules, manages system-access workflows for new hires, and provides operational support to health departments experiencing staffing gaps. The position plays a key role in maintaining continuity of public health services across the region.

Responsibilities

• Conduct orientation and training for new and existing administrative personnel across all West Region health departments.
• Provide instruction on PTBMIS, the Electronic Health Record system, and other required administrative programs.
• Develop, maintain, and coordinate regional training schedules to ensure timely education delivery for all staff.
• Facilitate and monitor system access setup for new hires to ensure readiness upon onboarding.
• Offer operational support to health departments experiencing vacancies or staffing shortages by serving in supervisory or assistant roles as needed.
• Maintain consistent administrative standards and workflows across all regional health departments.
• Participate in regional committees, attend Office Supervisor meetings, and contribute to special projects as assigned.
• Provide performance feedback related to administrative competencies and training progress.
• Assist with identifying training gaps and recommending improvements to regional administrative processes.

Competencies (KSA's)

• Administrative and Management
• Economics and Accounting
• Law and Government
• Personnel and Human Resources
• Customer and Personal Service

Skills:

• Active Learning and Listening
• Critical Thinking
• Management of Financial Resources
• Judgment and Decision Making
• Management of Personnel Resources

Abilities:

• Deductive Reasoning
• Inductive Reasoning
• Problem Sensitivity
• Selective Attention
• Written Comprehension

Tools & Equipment

• Personal Computer
• Telephone
• Copy Machine
• Scanner
• Calculator

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications:

• A valid driver's license
• For the past five years, the candidate's driver record must not have record of the following violations: driving under the influence (DUI), reckless driving, license suspension for moving violations, more than 4 moving violations.

Please include your Driver's License Information under the Licenses and Certifications section of your application.

**Agencies may allow an exception based on other factors.