Executive Coordinator

Position Overview

The Health Partnership seeks a dynamic, well organized, self-starter with excellent communication skills to serve as Executive Coordinator. The successful candidate will exhibit the following: 

• Culture Champion – Commitment to the Partnership’s mission and working with diverse partners. 
• Results Producer – A results-focused orientation with a proven track record of exceeding goals.
• Agility – Ability to think strategically, foresee opportunities and challenges and adapt as needed.
• Strong Communicator – Excellent written and oral communication skills.
• Organization – Exceptional capacity to manage details, monitor progress and adjust accordingly.
• Action Oriented – Enjoys working hard, tackling challenges and is not afraid to take ownership of a situation.

Supervision Received: The Executive Coordinator is supervised by the HR/Operations Director. 

Supervision Exercised: none

Key Accountabilities:

• Responsible for the day-to-day management of the Executive Director and HR/Operations Director’s activities to ensure high value time utilization and ensure effective execution of THP’s strategic plan.
• Support Executive Leadership Team Members to ensure maximum effectiveness, efficiency, and value in their roles.
• Support the Executive Director in optimizing the role and impact of the Board of Directors
• Assist the HR/Operations Director in creating and maintaining effective internal processes (SOPs) to ensure effective and efficient office operations.
• Support the HR/Operations Director in optimizing facilities utilization and be responsible for facilities management and maintenance.

Essential Duties:

Responsible for the day-to-day management of the Executive Director and HR/Operations Director’s activities to ensure high value time utilization and ensure effective execution of THP’s strategic plan.

• Responsible for the timely preparation and presentation of materials for key internal and external meetings involving the Executive Director & HR/Operations Director.
• Drafts documents and/or conducts research to support the work in hiring, onboarding/offboarding, training and program development to support the strategic plan.
• Manages schedules, expense reports, travel, meeting supplies, etc. for the Executive Director and HR/Operations Director.
• Prepares briefing of work and relevant updates for the Executive Director and HR/Operations Director on outstanding projects, identifies issues, develops contingencies and suggests remedies.

Supports the Executive Director and HR/Operations Director in dealing with confidential or sensitive personnel or other organizational matters.

• Support Executive Leadership Team Members to ensure maximum effectiveness, efficiency, and value in their roles.
• Assists with events, meetings, schedules, travel, etc.
• Assists in the program management of all grant deliverables.
• Assists the Executive Leadership Team in confidential, regulatory, or fiscal matters, such as licensing, insurance, etc.
• Responsible for scheduling regular and special meetings and preparing agendas and keeping minutes.
• Assists with or manages special projects.
• Ensures that applicable documentation, reports, files and other records are prepared, maintained and processed in a timely manner.
• Works with the Marketing Team to schedule, maintain, and order marketing materials.
  

Support the Executive Director in optimizing the role and impact of the Board of Directors.

• Attends board meetings, including committee meetings, takes minutes, prepares various materials for the Executive Director’s reports and all other board materials.
• Works with the Executive Director to prepare materials for the board book and keeps the board book and bylaws up to date.
• Assists in ongoing communication and activities with the Board of Directors.
• Provides support for the Board of Directors as needed, and coordinates follow up items from board meetings and committee meetings.

Assist the HR/Operations Director in creating and maintaining effective internal processes (SOPs) to ensure effective and efficient office operations.

• Create and maintain agency filing systems, policies, reports, spreadsheets & SOPs.
• Performs general office management duties including but not limited to answering phones, office supply inventory and ordering, maintaining office calendars, internal office systems, etc.
• Oversee office systems, IT and data management to ensure efficiency.
• Help ensure compliance with all local, state and federal accounting and reporting requirements.

Support the HR/Operations Director in optimizing facilities utilization and be responsible for facilities management and maintenance.

• Ensure offices and grounds are clean, safe and maintained.
• Manage energy use, recycling programs and sustainable practices to reduce costs.
• Schedule routine maintenance and oversee facility upgrades or renovations.
• Implement security measures, monitor visitor access and maintain safety and emergency response protocols.
• Assist with all other special projects as assigned.

Team Player:

• Engage in cross-organization efforts, connecting project work to the broader Partnership.  
• Support organizational initiatives and priority projects to advance health equity in Northwest Colorado. 
• Share unique skills and expertise with THP team.   

Education/Experience:  

The Health Partnership is seeking candidates who meet or exceed the following qualifications:  

• Associate or bachelor’s degree in business administration, office management, or a related field.
• 2 years of experience in an administrative or office support role.
• Ability to communicate effectively with diverse audiences including community members, clinical partners, health and human service agencies.  
• Experience developing and providing strategic communications including the creation of written and oral content.  
• High levels of organizational skills with a focus on detail and follow through.  
• Passion for social justice and treating all with equal respect and dignity.  
• Competent with Microsoft Office Suite (Office, Teams, SharePoint, OneDrive) and Google.  
• Possess a Colorado driver’s license and have access to a reliable vehicle and be willing to travel. 
• Must be able to lift office equipment up to 20-pounds and climb stairs at site/client meetings.  

Requirements/Working Conditions:  

• Up to 10% time traveling and flexible work schedule with some work remotely.   
• Must provide proof of a valid driver’s license and adequate insurance coverage totaling at least $300,000 per occurrence.
• Work location for administrative activity is in an accessible office environment.   
• Daily activity is 80% sitting or standing with extended periods of typing at a keyboard, 20% walking with occasional stooping, bending, reaching, twisting.  
• Office equipment would include phone, computer, printer, copier on a daily basis.  
• Independent travel throughout the region, including during inclement weather.  

Compensation: $58,000-$65,000 Annually

Salary : $58,000 - $65,000