Accounts Payable Clerk

Title:         Accounts Payable Clerk _                                   

General Summary:

The Accounts payable clerk is responsible for the accurate recording and payment of accounts payable invoices.  The person will interface with vendors and internal customers timely as to the status of invoices and their payment. The person in this position will also perform reviews of the General Ledger and department filing, and act as back-up for Payroll processing.

Responsibilities:

• Verifies approval authorization on non-purchase order payments
• Researches and works closely with Materials Management on discrepancies between the PO and invoice (communicate price and UOM differences in IOS)
• Matches invoices to receipt records and purchase orders in a three-way match to ensure accurate payment
• Reviews pending invoices in IOS quarterly and researches old items and ensures they are corrected, invoiced or removed via return or credit
• Enters invoices into accounting system and IOS
• Processes check requests and employee reimbursements and ensures proper approval
• Manages monthly credit card receipts from Corporate Card holders and enter into system monthly
• Answers assigned vendor and internal customer inquiries regarding payment
• Prepares accounts payable checks
• Manages and orders check and deposit book stock for all bank accounts
• Researches outstanding checks, voids and reissues if necessary
• Prepares paperwork to update vendor records as required
• Ensures all vendors have W9 and other documentation needed
• Prints accounts payable reports and maintains all accounts payable files
• Assists in pulling documents related to audits
• Codes expense related non-purchase order invoices to proper general ledger accounts
• Reconciles vendor statements to payable and accrual records
• Manages year end 1099 processing and filing with IRS
• Manages the logistical process for document storage and shredding of documents
• Manages refunds to patients and insurance companies
• Manages all research payments to patients
• Assists with special projects, as necessary
• Maintains files for accounts payable and accurate records
• Assists with other Accounting related projects as needed

Education/Experience/Knowledge:  

• 3-5 years Accounting experience preferred
• Strong computer skills
• Attention to detail and focus on accuracy
• Ability to prioritize and maintain flexibility  

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.